Bid Administrator UAE National

Job Description

• Egis is a leading global architectural, consulting, construction engineering, operations and mobility services firm.
• We create and operate intelligent infrastructure and buildings that both respond to the climate emergency and contribute to balanced, sustainable and resilient development.
• Our 22,000 employees operate across over 100 countries, deploying their expertise to develop and deliver cutting-edge innovations and solutions for clients.
• Through the wide range of our activities, we are central to the collective organisation of society and the living environment of citizens all over the world.
• With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life.
• Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development.
• The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions.
• Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
• ****Job Description****
• The Bid Administrator will play a key role in supporting the end-to-end bid and proposal process as part of the Tender Unit Support Office.
• Working closely with Bid Managers, Bid Coordinators, Business Development and Technical teams, you will support in ensuring Egis is well-positioned to receive, develop and respond to tender opportunities in compliance with client requirements.
• Support the coordination, preparation and submission of bids and pre-qualifications.
• Manage bid documentation, templates, and version control to ensure consistency and quality.
• Track tender opportunities, maintain a bid register, and assist in bid planning schedules.
• Format, proofread, and compile bid materials to align with Egis’ branding and client specifications.
• Liaise with internal stakeholders (technical, commercial, legal, and finance teams) to gather and organize inputs for submissions.
• Ensure compliance with internal governance and bid approval processes.
• Assist with creating and maintaining CVs, project sheets, and reference libraries.
• Support post-submission clarifications, document filing, and record-keeping for audit and reporting purposes.

Qualifications

• Bachelor’s degree in Business Administration, Engineering, Communications, or a related field.
• Minimum 0 -2 years of experience in bid coordination, administration, or tender support - preferably within the engineering, construction, or consultancy sectors.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Excellent written and verbal communication skills in English
• Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat; experience with CRM or bid management software is an advantage.
• High attention to detail, accuracy, and professionalism in document preparation and formatting.
• UAE National with Family book is a compulsory

Job Details

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