BD & Events Assistant

Ropes & Gray is a global law firm that operates across 17 time zones and has more than 1,400 lawyers based in the United States, Europe and Asia who collaborate seamlessly to provide clients with high-quality representation in innovative industries that shape the global economy. Our clients include private equity firms, pharmaceutical and biotech companies, financial institutions, mutual funds, hospital systems, and more. Client by client, we’ve built a reputation for first-class work, a pragmatic approach, and impeccable standards of service and ethics. We count many of the world’s most respected companies and institutions as longtime clients, and serve organizations at all stages of development. Clients trust us with their most important matters because they know we understand their businesses and deliver the results they need.

Our deeply rooted culture of teamwork means that our lawyers work closely with colleagues around the world to provide support to clients. This collaborative approach encourages our lawyers to work alongside partners and clients on sophisticated matters. We work as a team to support a range of leading legal practices, including private equity, M&A, capital markets, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, data, privacy & cybersecurity, and business restructuring.

Ropes & Gray London is one of the largest offices in the Ropes & Gray network, and the hub of the firm’s EMEA network and set up in London in 2010. While we are now an established presence in the UK, we’ve retained all the buzz of our start-up years. It makes us a little bit different: it means we have the stature and resources of a major international law firm combined with the pace, inclusivity and career progression of a specialist firm. Our clients like to work with us. We are, of course, always professional, but we are personal, and personable with it. As a group, we’re international, diverse and our team is always professional, but uniquely personable. With around 26 partners, 110+ Lawyers and a trainee intake of 15, everybody in the office knows everyone else. That means that every hire we make is an important investment for the firm, because each team member has a distinct role to play in delivering excellent service to our clients.

Provides day-to-day administration support to the Events Team, including scheduling meetings, managing the events calendar, and monitoring the Events Team mailbox for the US and London offices.

Assist team members with venue and vendor research (hotels, restaurants, caterers, florists, photographers, rentals, etc.).

Assist with event preparation, including RSVP tracking, managing guest lists, preparing name badges, assembling event materials, and handling shipping logistics.

Maintain, organize and order Event Team supplies.

Assist with event tracking details and post-event reporting to better track ROI (final cost, attendance rates, etc.).

Prepare event collateral such as nametags, seating cards, and tent cards and, help prepare branded materials, signage, and digital content to ensure consistency with the firm’s branding.

Maintain and organize departmental files, budgets, and expense reports with accuracy and discretion.

Proactively identify opportunities to improve Events Team processes, including technology, to support the team’s efficiency.

Proactively coordinates internal meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).