AZ MEP Business Manager

ABOUT THE ROLE

PRIMARY RESPONSIBILITIES

• Client and Vendor Documents
• Process contract documents for client projects, service providers, and procurement using MS Word, Excel, and Docusign
• Maintain related records in SharePoint
• Process Client and Vendor Invoices and manage external support services
• Compliance
• Understand and ensure compliance with federal grant agreements
• Ensure all operations comply with ACA Policies and Procedures
• Metrics, Reporting, Budgets
• Prepare budgets for federal AZMEP program and track financial performance
• Execute federal grant reporting to meet all deadlines and requirements
• Manage the internal budgeting process and track actuals vs. budget monthly
• Manage accounts receivable to ensure timely collection of client payments
• Track and report key metrics accurately and on time
• Use CRM reports to manage client metrics
• Track progress against goals and recommend corrective action as needed
• Third Party Service Providers
• Maintain the list of qualified vendors (QVL)
• Issue RFQs and manage responses, as needed, to identify new service providers
• Manage contracting, payment, compliance, and vendor performance
• Continuous Improvement and Special Projects
• Take a leadership role in promoting a culture of continuous improvement
• Propose and lead projects to improve efficiency and reduce costs
• Lead special projects (e.g., Development of an AZ Manufacturers Database)

COMPETENCY, EDUCATIONAL & EXPERIENCE REQUIREMENTS

• Bachelor’s degree in business administration, or an equivalent of education and experience.
• Minimum 10 (ten) years of experience in a directly related position with increasing responsibility.
• Proven to be highly organized and self-directed, will exhibit sound judgment demonstrated by effective problem solving and decision-making.
• Successful record of managing multiple simultaneous projects with demonstrated ability to work independently in rapidly changing environments.
• A team player that can effectively manage relationships with internal and external customers at all organizational levels.

HIGHLY PREFERRED SKILLS, ABILITIES & QUALIFICATIONS

• To perform the job successfully, an individual should demonstrate the following competencies:
• Prior experience in supply chain or manufacturing industry sectors
• Analytical and problem-solving
• Financial and business acumen
• Grant management and reporting
• Accounting or bookkeeping
• Experience with CRM tools
• Project management
• Customer service
• Interpersonal
• Oral and written communications
• Teamwork
• Change Management
• Leadership
• Ethics and integrity
• Judgment and decision making
• Planning/organizing
• Professionalism
• Adaptability
• Independence