AY Student Assistant for Collection & Donor Support (WS-ST2)

Job Title: Student Assistant for Collection & Donor Support (WS-ST2)

Name and Address of Employer: St.

Olaf College, 1520 St.

Olaf Ave, Northfield, MN 55057

If the position requires the student to work off campus, provide the name and address here: N/A

Department Name: Rolvaag Library, Distinctive Collections & College Archives

Wage Range: $12.00-13.00/hour

Description/Purpose of the Position:

We are looking for a detail-oriented and dynamic individual to conduct all processes related to the intake and management of donated or transferred materials to the St.

Olaf Distinctive Collections and College Archives.

The primary duties of the Student Assistant for Collection and Donor Support include communicating with prospective donors, researching provenance, developing intake workflows, and documenting accepted donations.

Furthermore, this employee will learn about the long-term preservation, handling, organization, and tracking of historical materials.

All Distinctive Collections and College Archives student staff may be trained in and asked to assist with the duties of their student colleagues.

This position also offers the possibility of full-time employment during the summers.

Developing and maintaining an inventory of donations and donation inquiries;

Communicating and meeting with donors (students, faculty, staff, community members) by phone, email, physical mail, and in person;

Managing multiple donations requests;

Reviewing, assessing, and documenting received materials;

Communicating with the Lead Archivist regarding donations or transfers to the College Archives;

Communicating with the Distinctive Collections Engagement Librarian regarding donations to Distinctive Collections

Aid with outreach events

Training the student who will take over this position when you graduate.

Customer service skills

Leadership, teamwork, and conflict resolution skills

Ability to evaluate information and their sources

Critical thinking and problem solving skills

Written and verbal communication skills

Time management and organizational skills

Ability to prioritize objectives

Shift: Flexible work schedule based on availability

Preference will be given to students who can commit to two or three years in this position

Adept at community outreach and public relations;

Strong communication skills including but not limited to listening, speaking, writing, observing, and empathizing

Comfortable working independently with minimal oversight;

Detail-oriented and organized;

Comfortable with flexibility and innovation;

Willing to accommodate others;

Excellent time management skills;

Familiar with Excel and other data-manipulation tools;

Capable of learning and using multiple technologies, systems, and data-management tools;

Willing to conduct research or investigate new routes;

Able to improve upon established processes

Work efficiently and supportively on a team of student staff

Reasons to Apply:

Interested in the St.

Olaf Distinctive Collections and College Archives

Interested in donor relations

Considering a career in archival or library science, arts management, or records management

Interest in hearing stories and conversing

Interested in working independently

Desiring a flexible and creative work environment

This position requires a commitment to continue to serve in the position through graduation.

It requires 6-8 hours each week, and with supervisor approval, can accommodate a flexible schedule that can include evenings and weekends.

This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, and lifting and carrying objects up to 20 lbs. to perform the essential functions.

It also requires rare exposure to respiratory factors and chemicals to perform the essential functions.

Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.

This job description is for general information purposes.

It is not intended to list all duties and responsibilities of the position.

This job description is subject to change at any time by St.

Olaf College, with or without prior notice.