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Associate Program Manager - JobID-0277

Innovative Defense Technologies
Arlington, USA
Full-time
Entry
Hybrid
USD 74000-150000 yearly
Discovered 1 months ago

Full Job Posting

  • All applicants must be able to obtain/maintain an active Secret U.S. Security Clearance.
  • This is an on-site position. Requiring at least 3 days in office, based out of our Arlington, VA location.

Key Responsibilities

  • Support Program Managers and Project Technical Leads in the planning and execution of assigned programs, projects, and technical workstreams.
  • Coordinate program activities across engineering, operations, contracts, finance, procurement, security, and other functional organizations.
  • Support the development, maintain, and track program schedules, milestones, deliverables, dependencies, and action items.
  • Monitor program execution against contractual requirements, technical milestones, cost objectives, and delivery schedules.
  • Identify schedule, staffing, financial, and execution risks and elevate concerns before they impact program performance.
  • Facilitate program meetings, technical coordination meetings, reviews, and internal planning sessions.
  • Track decisions and action items and ensure responsible parties maintain appropriate follow-through.
  • Support preparation and execution of customer reviews, demonstrations, technical interchange meetings, and program status reviews.
  • Maintain program documentation and ensure program information is accurate, current, and accessible to appropriate stakeholders.
  • Support program financial planning, forecasting, and performance monitoring.
  • Assist with development and maintenance of Estimates at Completion (EACs) and program forecasts.
  • Review planned versus actual labor, material, subcontractor, travel, and other program costs.
  • Monitor funding, burn rates, remaining budget, and projected program expenditures.
  • Assist Program Managers in identifying financial variances, risks, and required corrective actions..
  • Support development of program metrics, dashboards, status reports, and leadership-level reporting.
  • Develop an understanding of contract structure, funding, CLINs, periods of performance, deliverables, and other contractual requirements affecting program execution.
  • Support short- and long-range staffing forecasts for assigned programs.
  • Coordinate with engineering leadership and functional managers to identify personnel requirements and resource constraints.
  • Monitor resource utilization and availability across programs in a matrixed organization.
  • Assist with identifying staffing gaps, competing resource demands, and future hiring requirements.
  • Support workforce planning activities associated with program growth, new awards, attrition, and changing technical requirements.
  • Ensure staffing plans remain aligned with program schedules, budgets, and technical priorities.
  • Develop effective working relationships with internal stakeholders, customers, subcontractors, and external partners.
  • Support Program Managers in communicating program status, risks, decisions, and requirements to customers and leadership.
  • Coordinate meetings, deliverables, demonstrations, and other customer-facing activities.
  • Assist in preparing presentations, briefings, reports, and other program communications.
  • Represent the program professionally and effectively in both internal and external forums.
  • Develop the ability to independently manage customer and stakeholder interactions as experience and program knowledge increase.
  • Identify and track programmatic, technical, financial, staffing, and schedule risks.
  • Work with technical and program leadership to develop mitigation and recovery plans.
  • Maintain risk, issue, and action-item tracking as appropriate.
  • Recognize emerging problems and proactively coordinate resolution rather than waiting for issues to impact program performance.
  • Escalate significant risks and decisions to Program Managers and leadership with clear supporting information and recommended actions.
  • Identify opportunities to improve program planning, reporting, communication, and execution processes.
  • Develop and maintain standardized tools, templates, dashboards, and reporting mechanisms.
  • Support implementation of Program Management Office (PMO) processes and best practices.
  • Assist with lessons learned and continuous improvement activities.
  • Help establish repeatable program-management practices that improve visibility, accountability, and execution across multiple programs.

Skills, Knowledge & Expertise

  • Bachelor’s degree in relevant field (or equivalent full-time professional experience)
  • Minimum 1 years’ experience in the management and development of complex software systems for the DoD.
  • Ability to travel approximately 10%
  • Demonstrated experience supporting projects, programs, operations, engineering organizations, government contracting, or similar complex environments.
  • Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
  • Strong analytical and problem-solving capabilities.
  • Ability to work effectively with both technical and non-technical stakeholders.
  • Excellent written and verbal communication skills.
  • Ability to synthesize detailed information into clear program-level status, risks, and recommendations.
  • Proficiency with Microsoft Office applications, particularly Excel, PowerPoint, Word, and Outlook.
  • Ability to work independently, take initiative, and follow activities through to completion.
  • Demonstrated ability to operate effectively in an environment with changing priorities and competing demands.
  • Experience supporting Department of Defense (DoD), U.S. Navy, or other federal government programs.
  • Experience working in a government-contracting environment.
  • Experience with program financial management, budgeting, procurement, forecasting, or EAC development.
  • Familiarity with Integrated Master Schedules (IMS), Work Breakdown Structures (WBS), risk management, and program-performance metrics.
  • Experience with Deltek Costpoint or similar ERP/project accounting systems.
  • Experience using Microsoft Project, JIRA or other scheduling/project-management tools.
  • Exposure to software development, systems engineering, integration, cybersecurity, hardware development, or other technical environments.
  • CAPM, PMP, or related project/program-management certification or demonstrated interest in obtaining certification.

Job Benefits

  • Generous benefits package
  • Competitive PTO
  • Paid holidays
  • 401(k) with immediate vesting and matching
  • 9/80 optional schedule (2nd and 4th Friday off every month)

• Annual Employee Recognition Awards

  • Regular Social Events and Catered Lunches

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