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Associate Director, Congress Planning
Celcuity
USA
Full-time
Director · 8+ years experience
Onsite
Discovered 1 weeks ago
Communication
Key Skills for This Role
Communication
Full Job Posting
Responsibilities
- Essential Job Functions and Responsibilities may include but are not limited to:
- Work cross functionally to develop a strategic framework for Celcuity’s congress/conference program from major Tier 1 conferences to sales led conferences, ensuring strategic alignment and brand consistency across the portfolio.
- Lead the overall strategic and tactical planning and execution of Tier 1 and Tier 2 medical congresses, including ASCO, ESMO, SABCS, JADPRO, ONS, and other key oncology congresses.
- Develop and implement congress plans that are aligned with commercial, medical, and corporate objectives and strategies.
- Serve as the primary congress lead and subject matter expert for internal stakeholders.
- Partner with Marketing, Sales, Medical Affairs and other cross-functional teams to define congress goals, priorities, and program requirements.
- Drive alignment, decision-making, and accountability across stakeholders throughout the planning process.
- Oversee exhibit/booth design, activation planning, and overall congress presence.
- Lead all congress logistics, including exhibit space, housing, meetings, events, and onsite operations.
- Ensure seamless onsite execution and proactively mitigate operational risks.
- Build and maintain relationships with professional societies, conference organizers, and industry partners.
- Identify opportunities to enhance Celcuity's visibility, engagement, and reputation at scientific meetings.
- Manage convention agencies and external vendors, ensuring high-quality service delivery and performance.
- Negotiate contracts and oversee vendor relationships to maximize value and mitigate risk.
- Develop and manage congress budgets, forecasts, and financial plans.
- Establish and maintain congress planning standards, processes, and SOPs.
- Provide guidance and support for sales-led conference activities, as appropriate.
- Measure congress performance and provide recommendations to optimize future investments and outcomes.
- Drive continuous improvement through process optimization, best practices, and lessons learned.
- Ensure all congress activities comply with company policies, industry regulations, and compliance requirements.
- Other duties as assigned.
Qualifications
- Required:
- Minimum 8+ years of relevant experience in biotech or pharmaceutical industry
- Demonstrated experience leading large-scale medical congresses and exhibit programs
- Knowledge of exhibit booth asset management for large, mid, and small portable
- Strong project management, budgeting and vendor management skills.
- Must have a good understanding of the pharmaceutical environment and demonstrate the ability to be proactive with respect to congress planning.
- Strong communication skills with a proven ability to influence and collaborate with cross-functional stakeholders.
- Exceptional organizational skills with the ability to manage multiple complex projects simultaneously.
- Willingness to travel and provide onsite leadership for congresses and events as required.
- Preferred:
- Knowledge of oncology/breast congress landscape, US and ex-US
- Bachelor of Science/ Bachelor of Arts in a relevant discipline
- CTSM, HMCC
About Celcuity
Biotechnology155 employeesFounded 2012
Publicly traded commercial-stage biotechnology company developing and commercializing targeted therapies for breast cancer and other solid tumors.
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