Associate, Development Operations
Role Overview
The Associate, Development Operations (“Associate”) is responsible for donation and acknowledgment processing, data entry, and other administrative and database management tasks on behalf of the Development Operations team.
Reporting to the Director of Development Operations, and in collaboration with the Associate Vice President of Development and the Manager of Development Operations, the Associate enters and codes donations into the database, prepares batch reports and corresponding documentation for the Finance Department, and reconciles donor responses to actual cash/checks/credit card donations received by mail or phone. The Associate also imports, reports on, and adjusts donations received via EveryAction online giving platform on a weekly basis, with increased frequency during peak seasons. The Associate also generates donor lists for acknowledgment mailings for external vendor fulfillment on a twice-monthly basis.
The Associate plays a critical role in maintaining data hygiene and integrity, transferring any essential donor information (address changes, locations within regions and counties served, spouse names, telephone numbers, email addresses, employment data, communication and solicitation preferences, deceased status, etc.) extracted from donor communications into donor records. The Associate merges duplicate records and adds new constituent records to database as needed.
The Associate provides primary coverage for monitoring the Development department’s voicemail line and Operations team shared inbox, responding to or correctly routing/escalating all relevant calls and emails, reporting any noticed trends, and ensuring all inquiries are resolved in a timely manner.
The Associate manages ongoing assignments in Notion project-management platform, and supports the facilitation of weekly “Office Hours” for Development staff to receive support for requests, including queries, exports, and other analysis from the donor database.
The Associate processes office supply orders and corresponding expense requests on behalf of the department.
Full Job Posting
REQUIRED QUALIFICATIONS
- · Minimum education: high school diploma/GED
- · Minimum work experience: none required.
- · Licensures/Certifications: none required.
PREFERRED QUALIFICATIONS
- Preferred – 1-2 years of experience providing comprehensive operations administrative support to a high-volume nonprofit Development Department
- PHYSICAL DEMANDS
- Requires sitting for long periods of time. Periodic standing, walking, bending. Requires lifting of up to 15 pounds. Visual acuity sufficient to perform frequent work on a computer screen and review printed reports and other materials. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. Requires the ability to hear and to communicate orally with others.
- Additional information
- PPGNY's benefits package includes: Generous PTO and holiday scheduleMedical, dental and vision coverage options for you and eligible dependentsFSA, HSA, Commuter pre-tax reimbursement fundsShort- and Long-Term Disability, Free Basic Life and AD&D401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment All positions at PPGNY require: Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.
- Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our brick-and-mortar health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY’s education and outreach programs are backed by medically accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.
- At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.
- PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.
Additional information
PPGNY's benefits package includes: Generous PTO and holiday scheduleMedical, dental and vision coverage options for you and eligible dependentsFSA, HSA, Commuter pre-tax reimbursement fundsShort- and Long-Term Disability, Free Basic Life and AD&D401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment All positions at PPGNY require: Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season and Covid-19) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA. Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our brick-and-mortar health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY’s education and outreach programs are backed by medically accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education. At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information. PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.
About Planned Parenthood of Greater New York (PPGNY)
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