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Associate Construction Specialist - Construction Management Gas

IT Solutions Delivery
New York City, USA
Full-time
Senior · 6+ years experience
Onsite
Discovered 1 weeks ago
OracleTableauCommunicationWorkday

Full Job Posting

Qualifications

  • Required Education/Experience
  • High School Diploma/GED and minimum of 6 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records or
  • Associate's Degree and minimum of 4 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records or
  • Bachelor's Degree and a minimum of 3 years relevant work experience. Relevant work experience includes Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records.
  • Relevant Work Experience
  • Demonstrated experience working with both internal and external customers to resolve problems and create a positive customer experience. Required
  • Experience interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records. Required
  • Demonstrated experience working with Microsoft Office software applications (Access, Excel, Word, Outlook, PowerPoint).
  • Required
  • Demonstrated experience managing multiple assignments.
  • Experience in office management, utilization of spreadsheets and databases to track and monitor work queues.
  • Experience working with Customer Relationship Management Software Applications. Preferred
  • Experience with accounts receivable and invoicing contractors.
  • Preferred
  • Experience with Work Management Systems like Oracle EBS.
  • Experience with Data Analytics tool such as Tableau and/or PowerBI.
  • Working knowledge of COMPASS and Layout Tracking System, EDIS and the Vactor Service (Flush) System.
  • Experience in interpreting contract pay items and standard terms and conditions of construction contracts is preferred. Working knowledge of COMPASS and Layout Tracking System, EDIS and the Vactor Service (Flush) System
  • Knowledge of Oracle EBS or other payment, invoicing system applications. Preferred
  • Skills and Abilities
  • Demonstrated customer service skills and
  • Demonstrated problem solving skills and
  • Ability to interpret basic information on drawings. and
  • Effective interpersonal skills and
  • Strong verbal communication and listening skills and
  • Strong written and verbal communication skills and
  • Excellent organizational skills and
  • Highly thorough and dependable and
  • Ability to work within tight timeframes and meet strict deadlines and
  • Must be proficient in Microsoft Office including Word, Excel, Outlook and PowerPoint, etc. and
  • Possesses strong product knowledge
  • Licenses and Certifications
  • Driver's License Required
  • Physical Demands
  • Ability to push, pull, and lift up to 25 pounds
  • Sit or stand to answer a phone for the duration of the workday
  • Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
  • Possess manual dexterity and the ability to use hands for the duration of the workday
  • Ability to stoop, bend, reach, and kneel throughout the workday
  • Ability to read small print and symbols
  • Additional Physical Demands
  • The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
  • Must be willing and able to work in hot or cold climates during emergencies i.e. Storm Duty.
  • Must be willing and able to work flexible hours including weekends and holidays as required
  • Must be willing and able to travel within the Company service territories, as necessary.
  • Must be willing and able to wear PPE as required.
  • This position is designated as fulltime, onsite (5 days per week).

Responsibilities

  • Core Responsibilities
  • Responsible for requesting documentation from the Companys contractors required to support Unit Price Contract payments
  • Ensures all required documents, paperwork, photographs, etc. are contained compliance in a contract payment folder before submittal to CCI for the Chief Construction Inspectors review.
  • Monitors, maintains and secures payment folders from initial submittal by Inspectors/CRs through final payment and filing.
  • Responsible to secure, monitor and maintain payment folders from initial submittal by Inspectors and Construction Representatives (CR) through final payment and filing.
  • Assist with the resolution of contractor exceptions to proposed payments (claims).
  • Support the goals of Construction Management to ensure maximized safety, quality, efficiency, reliability and customer satisfaction.
  • The position requires a commitment to the Way We Work Principles, and adherence to the Companys Standards of Business Conduct and other Company procedures including Environmental, Health and Safety (EHS), Equal Employment Opportunity (EEO), discipline, and security.
  • This position is designated as fulltime, onsite (5 days per week), with the possibility of limited flexibility, at the discretion of the Department.
  • May perform other related assignments as required to support departmental needs

Preferred Qualifications

  • Experience working with Customer Relationship Management Software Applications. Preferred
  • Preferred
  • Experience in interpreting contract pay items and standard terms and conditions of construction contracts is preferred. Working knowledge of COMPASS and Layout Tracking System, EDIS and the Vactor Service (Flush) System
  • Knowledge of Oracle EBS or other payment, invoicing system applications. Preferred

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