Associate, Axios Live - Talent Pool

Assist in the planning and execution of live, virtual, and hybrid events—including setup, breakdown, and onsite guest check-in support.

Prepare and maintain detailed event documentation such as seating charts, packing lists, and event deliverables.

Support the team in real-time problem-solving and coordination during live events.

Help manage RSVPs, guest confirmations, and check-in tools.

Partner with editorial and marketing teams to ensure strategic guest outreach and an excellent pre and post-event audience experience.

Help coordinate deliverables across internal and external stakeholders, such as vendors, designers, and content teams

Manage multiple competing priorities, providing timely updates and flagging any risks to deadlines or details.

Track administrative follow-ups such as invoicing, shipping logistics, and deliverable collection.

Book photographers, travel, and accommodations; submit invoices and process expense reports.

Maintain updated records of contracts, agreements, and documentation for vendors

Organize and ship event materials (signage, swag, collateral) as needed.

Develop and maintain registration pages, ensuring details and accuracy at all times.

Worthy of your time: Ideal candidates will embody an entrepreneurial spirit, a passion for Axios’ mission, and have the following skills:

1–3+ years of experience in events, marketing, project coordination, executive support, or a related field.

Exceptional attention to detail, organizational skills, and multitasking ability.

Strong communication and interpersonal skills.

Experience in events is required

Extremely detail-oriented and organized

Outstanding written and verbal communication, organizational, and time management skills

Flexible with a proven ability to think critically in high-pressure situations

Ability to multitask and meet deadlines

Positive, collaborative attitude

Competent in Microsoft Word, Excel, and PowerPoint

Familiarity with event marketing platforms (i.e. Splash and Sailthru)

Experience with Adobe Suite products is a plus

Proficiency with Google Workspace (Docs, Sheets, Slides) and event tools such as Splash, Cvent, or Airtable is a plus.

Comfortable working both independently and collaboratively across teams.

Willingness to travel and work non-standard hours for event support, including early mornings or evenings when required.

What Axios brings to the table besides salary:

401(k) with employer match

Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network

Employer Health Savings Account (HSA) contribution for the high deductible health plan option

Dental and vision coverage

Primary caregiver 12-week paid leave

Generous vacation policy, plus holidays

One mental health day per quarter

Annual learning and development stipend

$100 monthly work-from-home stipend

Tele-mental health services through Headspace

OneMedical membership, including telehealth services

Personal health advocacy resources through HealthAdvocate

Inclusive fertility, hormonal health, and family-forming benefits through Carrot Fertility

Access to the Axios “Family Fund”, which was created to allow employees to request financial support when facing financial hardship or emergencies

Increased work flexibility for parents and caretakers

Virtual company-sponsored social events

A strong and positive work environment

A commitment to an open, inclusive, and diverse work culture

Equal Opportunity Employer Statement

Axios is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Axios makes hiring decisions based solely on qualifications, merit, and business needs at the time.