Assitant Facilities Manager

Job Description: Assistant Facilities Manager

Job Summary

Key Responsibilities

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded
• Oversee vendor relationships for janitorial, mechanical, electrical, plumbing, carpentry, HVAC, and critical systems maintenance
• Track and audit work orders within the CMMS platform to ensure vendor compliance with Service Level Agreements
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery
• Issue permits to contractors and manages their work activities to ensure tasks are carried out safely and responsibly, in line with site safety protocols and regulatory requirements
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met
• Background in facilities management, hospitality, or a related operational field
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices, including permit-to-work systems and contractor safety management
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.
• Client focus and service excellence
• Vendor and contractor management
• Attention to safety and regulatory compliance
• Financial acumen and budget awareness
• Organizational and multitasking ability
• On-site –Leeds, GBR
• Job Tags:
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
• At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
• JLL Privacy Notice
• Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
• For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
• For additional details please see our career site pages for each country.
• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

What We're Looking For

Core Competencies

Location:

• On-site –Leeds, GBR
• Job Tags:
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
• At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
• JLL Privacy Notice
• Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
• For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
• For additional details please see our career site pages for each country.
• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Qualifications

• Background in facilities management, hospitality, or a related operational field
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices, including permit-to-work systems and contractor safety management
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.
• Core Competencies
• Client focus and service excellence
• Vendor and contractor management
• Attention to safety and regulatory compliance
• Financial acumen and budget awareness
• Organizational and multitasking ability
• On-site –Leeds, GBR
• If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
• At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
• JLL Privacy Notice
• Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
• For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
• For additional details please see our career site pages for each country.
• Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.