Assistant to Deputy Manager – Administration, HR, Procurement & Accounts

Position

HR and Attendance

• Monitor attendance, overtime, leave, absences, and site allocations and follow up discrepancies.
• Prepare monthly attendance summaries for payroll and WPS.
• Assist with employee records, visa documentation, onboarding, offboarding, resignations, terminations, and final settlements.

Procurement

• Handle material inquiries, obtain and compare quotations, negotiate prices and terms, and prepare and follow up LPOs.
• Monitor stock availability, lead times, deliveries, and urgent site requirements.

Accounts Support

• Assist with supplier bills, payment processing, petty cash, employee advances, reimbursements, VAT documentation, and QuickBooks entries.
• Support bank reconciliation and expense categorization.

Documents and Reporting

• Maintain records of quotations, proforma invoices, delivery orders, tax invoices, SOAs, credit notes, receipts, and payment documents.
• Maintain company records and correspondence and prepare procurement, attendance, payment, price comparison, and management reports.
• Assist with project cost allocation for manpower, materials, purchases, and expenses.

Management Support and Confidentiality

• Follow up on instructions and pending matters assigned by the Deputy Manager.
• Coordinate with the General Manager when specifically required.
• Maintain strict confidentiality of employee, payroll, financial, supplier, and company information.

Key Skills

• Procurement and supplier management, HR administration, payroll and WPS support, QuickBooks, and accounts assistance.
• Microsoft Office, price comparison and cost analysis, LPO or PO processing, document control, and project cost allocation.
• Bank reconciliation support, professional correspondence, reporting, supplier negotiation, and coordination and follow-up.

Pay

• AED 2,500 to AED 3,500 per month.

Workplace

• Work location is in person.

Requirements

• Capability across administration, HR, procurement, accounts, reporting, and operational support is indicated by the listed key skills.
• Working knowledge of QuickBooks, Microsoft Word and Excel, document control, reporting, and bank reconciliation is indicated.
• Ability to maintain confidentiality of employee, payroll, financial, supplier, and company information.