Assistant, Talent Management (13761)

Career Opportunity

What You Will Do

• The Talent Management Assistant is a key member of the Talent Management team, with a strong focus on supporting the Talent Acquisition function and helping deliver an exceptional experience for candidates and hiring managers. This role is instrumental in ensuring a seamless and efficient candidate journey through a commitment to service excellence, operational efficiency, and strong stakeholder engagement. The incumbent will also:
• Coordinate recruitment activities throughout the hiring lifecycle, including interview scheduling, pre-employment process, onboarding, candidate communications, and recruitment status updates
• Respond to candidate inquiries in a professional and timely manner.
• Coordinate candidate pre-employment requirements and manage to completion
• Ensure candidates receive accurate and consistent information regarding their progress through the pre-employment process
• Track completion of pre-employment requirements and escalate issues as required
• Manage the candidate onboarding process from pre-employment to Day 1, including ensuring compliance in documentation and processes.
• Maintain accurate information within the system of record (Success Factors) and related HR systems.
• Generate recruitment reports and monitor metrics to support operational and business requirements.
• Monitor personal performance using data, dashboards, and reports to meet service and productivity targets
• Support data integrity, record retention, and compliance requirements.
• Support special Talent Acquisition and Talent Management projects as assigned.

What Skills Do You Bring?

• Strong organizational and time management skills with the ability to manage multiple competing priorities.
• A strong focus on accuracy, compliance, and process excellence
• Excellent customer service and internal client management skills
• Strong written and verbal communication skills.
• Experience working with Applicant Tracking Systems and HRIS platforms
• Ability to adapt to changing priorities, while maintaining quality and service standards
• Ability to work independently, apply critical thinking and problems solve, while collaborating effectively within a team environment
• Ability to work in a metrics-driven environment, using dashboards and reports to monitor performance and drive results
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, PowerPoint, Bookings, Forms, Sharepoint and Teams
• Understanding of hiring practices and relevant employment legislation to support compliant and equitable recruitment processes.

What Qualifications Do You Bring?

• Diploma/Degree in HR or related field or a combination of education, training and experience deemed equivalent
• 1-3 years experience supporting a large-scale recruitment function, coordinating recruitment activities
• Experience managing candidates in an Applicant Tracking System preferred

What We Offer

• Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve.
• One of the great benefits of being a full-time TTC employee is becoming a member of TTC defined pension plan.
• Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being.
• Commitment to EDI
• The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570 or [email protected] . Any information received related to an accommodation will be addressed confidentially.
• General Prohibition in Hiring Process
• The TTC is also committed to a fair hiring process based on job related qualifications, merit, and abilities. You are expected to write your own materials and provide your own qualifications and experiences during the hiring process. The TTC will not tolerate the use of artificial intelligence or external resources in any of your submissions or responses, or the disclosure of interview questions to others. By submitting your application, you acknowledge and agree to the following:
• The use of any artificial intelligence (AI) tool including, but not limited to, ChatGPT and Microsoft Copilot, to generate or produce any information or materials to be submitted or any response to any assessment question or any interview question, is prohibited.
• All information and materials you submit, including resume, cover letter, and assessment responses, are your own original work without the use of any AI tool
• During any interview, your response to any interview question is your own without the use or assistance of any AI tool or any person.
• You will not disseminate or disclose to any person any interview question.
• Should you breach the prohibition of AI tool use, or information dissemination or disclosure, you will be in violation of TTC’s hiring process and TTC may withdraw your application and may prohibit you from participation in the TTC hiring process.
• Relatives of TTC Employees
• The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee.
• We thank all applicants for their interest but advise only those selected for an interview will be contacted.