Assistant Storekeeper

Job Summary

Receiving & Issuing Materials

• Assist in receiving materials from suppliers and verify quantity, item description, delivery note, purchase order, and physical condition.
• Support proper inspection, counting, labelling, and storage of received items.
• Issue materials to authorized employees / departments based on approved requisitions or instructions.
• Ensure all receipts and issues are properly recorded in system / registers as per company procedure.

Inventory Control

• Maintain stock accuracy through proper arrangement, binning, labelling, and regular physical checks.
• Assist in stock counting, cycle counts, monthly inventory checks, and reconciliation of stock variances.
• Monitor minimum stock levels and inform the Storekeeper / Supervisor on low-stock, slow-moving, damaged, expired, or obsolete items.
• Support segregation and reporting of defective, damaged, expired, or non-moving stock.

Store Organization & Compliance

• Maintain stores in a clean, safe, and organized condition.
• Ensure materials are stored according to item type, safety requirements, shelf life, temperature conditions, and FIFO / FEFO principles where applicable.
• Follow company procedures for handling chemicals, spare parts, packaging materials, consumables, and food-contact items.
• Ensure restricted items and high-value items are controlled and issued only with proper approval.

Documentation & Coordination

• Maintain delivery notes, goods receipt notes, issue vouchers, stock cards, transfer records, and other store documents.
• Coordinate with Procurement, Finance, Maintenance, Farm, Production, Quality, and Logistics teams for store-related requirements.
• Assist in preparing stock reports, material status updates, and pending delivery follow-ups.

HSE & Food Safety

• Follow HSE, hygiene, GMP, and food safety requirements while handling and storing materials.
• Report unsafe storage, spillages, pest activity, damaged packaging, leakage, or contamination risks immediately.
• Use proper PPE and material handling equipment where required.