indeed
Assistant Purchase Manager
Silbells Pvt Ltd (Ornament Creations)
Maharashtra, IND
Full-time
Onsite
₹30,000–₹40,000 per month
Discovered 3 weeks ago
Procurement coordinationPurchase order preparation and trackingVendor coordination and follow-upPurchase documentation and audit trailsInventory and stock coordinationVendor performance monitoring
Key Skills for This Role
Procurement coordinationPurchase order preparation and trackingVendor coordination and follow-upPurchase documentation and audit trailsInventory and stock coordinationVendor performance monitoring
Full Job Posting
Purchase planning and coordination
- Assist the Purchase Manager with day-to-day procurement planning and execution.
- Collect and consolidate requirements from departments, branches, and Head Office; monitor pending needs and follow up on urgent requirements.
- Coordinate with Stores, Inventory, Accounts, Operations, Administration, and other departments.
- Maintain purchase requirement and pending-order trackers.
Purchase orders and documentation
- Prepare purchase orders from approved requirements and quotations, ensuring specifications and applicable conditions are included.
- Obtain approvals, issue approved orders to vendors, and obtain vendor acknowledgements.
- Maintain quotations, comparisons, approvals, purchase orders, vendor correspondence, and complete audit-ready records.
- Share issued purchase orders with Accounts, Inventory, and relevant departments according to procedures.
Delivery and quality follow-up
- Track open purchase orders through delivery and closure; follow up with vendors on committed dates and coordinate material receipt.
- Track shortages, excesses, damaged materials, and specification errors; coordinate replacements, corrections, or pending quantities.
- Coordinate samples, specifications, and quality requirements; communicate complaints and corrective actions to vendors.
- Assist with vendor evaluation based on quality, pricing, delivery, and service.
Accounts, inventory, and vendors
- Coordinate invoices, debit and credit notes, supporting documents, payment queries, and discrepancies between orders, receipts, and invoices.
- Coordinate material availability with Stores and Inventory; avoid duplicate purchases and support appropriate stock levels.
- Highlight slow-moving, excess, or critical stock and support procurement planning based on consumption and operational requirements.
- Track vendor pricing, quality, delivery, and service; report recurring issues and support alternate vendor development.
Reporting and compliance
- Prepare reports on pending orders and deliveries, vendor purchases, purchase value, price comparisons, savings, vendor performance, delays, and material shortages.
- Maintain accurate purchasing data and provide timely updates to the Purchase Manager and management.
- Follow approved purchase policies, approval processes, and procedures; purchase only against authorized requirements.
- Maintain confidentiality and documentation; report suspected irregularities, unauthorized purchases, conflicts of interest, or commercial discrepancies.
Role expectations
- Follow approved purchase policies, authorization requirements, and procurement procedures.
- Maintain complete documentation and audit trails for procurement activities.
- Keep vendor rates, commercial terms, and company purchasing information confidential.
- Report suspected irregularities, unauthorized purchases, conflicts of interest, or commercial discrepancies.
Pay
- ₹30,000–₹40,000 per month.
Work location
- Work is in person.
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