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Assistant Operations Manager

ABM US
Abilene, USA
Full-time
Manager · 3–5 years experience
Onsite
$50
Discovered 2 weeks ago
excel

Full Job Posting

Qualifications

  • Ability to communicate in English and Spanish required.
  • Strong working knowledge of Excel and other Microsoft Office products.
  • Comfortable with routinely shifting demands.
  • Working knowledge of general office equipment.
  • Ability to prioritize projects and execute and deliver key objectives in a timely manner under tight deadlines.
  • Being an effective team player
  • Comfortable working in an office setting as well as a construction site.
  • Ability to work independently in a fast-paced, dynamic, results-oriented environment.
  • Meticulous attention to detail, self-motivated, and the ability to maintain confidentiality.
  • Bachelor's degree, BSME, BSMFG, BSIE, or BSEE from a four-year college or university.
  • Three to five years related experience and/or training; or equivalent combination of education and experience.
  • Project Management Professional (PMP) Certification is a plus.

Responsibilities

  • POSITION RESPONSIBILITIES *
  • Manage projects from start to completion encompassing, the five project phases, including, but not limited to:
  • Initiation Phase:
  • Assist and support in the development of final cost and evaluation, as well as coordinate with ABM’s sales & engineering group for product and pricing information.
  • Present, review, and revise system definition, scope, pricing, and schedule for the internal team, as well as customers.
  • Set up and perform kick-off meetings.
  • Planning Phase:
  • Project definition, layout confirmation, budget development, documentation, and schedule.
  • Review and approve functional specifications with Software team & Customer.
  • Establish detailed project timelines/schedules (MS Project).
  • Develop Mechanical and Electrical RFQs in conjunction with the Installation, Sales, and Procurement departments.
  • Develop material, drawings, and documentation for contract bids on supportive components for a given project, as required.
  • Select vendors through a competitive bid process with Procurement.
  • Execution Phase:
  • Coordinate all aspects of project installation between customer’s site supervisor, installation crews, ABM’s engineering/manufacturing/logistic groups, vendors, and customer.
  • Manage document flow to ensure customer receives proper manuals such as maintenance/operation/spare parts, etc.
  • Controlling / Monitoring Phase:
  • Maintain budget control and change orders.
  • Closely follow systems installation from day-to-day, addressing and resolving issues to ensure customer satisfaction and a fully functional system. Approve release of payments/invoices, change orders, and other credits/debits to projects.
  • Coordination of proper documentation, drawings, & reporting to project stakeholders.
  • Closing Phase:
  • Schedule and perform Final Acceptance testing and training in coordination with the Installation team.
  • Obtain Project Acceptance from the customer.
  • Ensure financial closure of the project with the Accounting team.
  • Close out projects with internal Postmortem (lessons learned) meetings.
  • Essential Functions:
  • Accurately enter all payroll-related data necessary to process and meet deadlines.
  • Serve as primary point of contact for payroll-related issues.
  • Provide customer service to employees when asked by either the employee, HR, or Manager.
  • Maintain proper filing systems and complete general copying, filing, and mailing.
  • Maintaining all payroll operations according to company policies and procedures
  • Maintain confidentiality and respect for the privacy of employee records.
  • Special projects and other duties as assigned.

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