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Assistant Officer - Administration

Al Ghurair Property Management
UAE
Full-time
Mid
Onsite
Discovered 1 weeks ago

Full Job Posting

Qualifications

  • UAE National with a valid Family Book, as per company requirements.
  • High School Certificate, Diploma, or Bachelor’s degree in Business Administration, Office Administration, or a related field is preferred.
  • Fresh graduates are welcome to apply.
  • Basic knowledge of Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
  • Good written and verbal communication skills in Arabic and English.
  • Basic computer skills, data entry, and electronic document management capabilities.
  • Strong organizational skills and attention to detail.
  • Good time management and the ability to meet deadlines.
  • Ability to work independently, follow instructions, and manage assigned tasks in a remote working environment.
  • Willingness to learn new systems, processes, and administrative procedures.

Responsibilities

  • Provide administrative support to the Facilities Management and Operations teams.
  • Prepare, update, and maintain reports, spreadsheets, trackers, and departmental records.
  • Maintain organized electronic filing systems and ensure accurate documentation.
  • Coordinate with site teams and internal departments to collect required information and documents.
  • Assist in preparing letters, forms, presentations, and other administrative documents.
  • Monitor and follow up on pending tasks, requests, approvals, and assigned action items.
  • Support the preparation of daily, weekly, and monthly operational reports.
  • Maintain records related to staff attendance, deployment, leave, and other administrative requirements, as assigned.
  • Coordinate meetings, schedule appointments, record meeting minutes, and track action points.
  • Communicate professionally with colleagues and stakeholders through email, telephone, and online platforms.
  • Ensure confidentiality of company information and compliance with established policies and procedures.
  • Maintain regular availability during approved working hours, comply with attendance requirements, and complete assigned tasks within agreed timelines while working remotely

Preferred Qualifications

  • High School Certificate, Diploma, or Bachelor’s degree in Business Administration, Office Administration, or a related field is preferred.

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