Assistant Officer - Administration
Key Skills for This Role
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Responsibilities
- - Monitor employee attendance, timesheets, and leave records.
- - Handle administrative requests and coordinate with employees, site teams, and line managers.
- - Update and maintain employee records, databases, and Excel trackers.
- - Follow up on attendance discrepancies, missing punches, and pending approvals.
- - Monitor and update work orders, maintenance requests, and service requests in the CAFM (Computer-Aided Facilities Management) system.
- - Track work order status, pending tasks, and closures, coordinating with site teams for timely updates.
- - Update CAFM records related to preventive maintenance, corrective maintenance, assets, and service activities.
- - Generate attendance, work order, and operational reports as required.
- - Maintain accurate documentation and electronic filing systems.
- - Coordinate with Facilities Management teams to ensure timely completion of administrative and operational tasks.
- - Support data entry, reporting, and other administrative activities related to Facilities Management operations.
- - Perform additional duties as assigned by the line manager.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Human Resources, Office Administration, Facilities Management, or a related field..
- Basic knowledge of Microsoft Office, particularly Excel and Outlook.
- Familiarity with CAFM systems or facilities management software is an advantage.
- Good written and verbal communication skills in Arabic and English.
About Al Ghurair
Diversified family business group spanning multiple industries.
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