Assistant Manager Human Resources

Overview

Position Summary

25% – Recruitment & Manpower Planning

• Manage end-to-end recruitment for factory, office, sales, and support positions.
• Coordinate with Production, Sales, and Department Heads to understand manpower needs.
• Conduct screening, interviews, reference checks, and offer negotiations.
• Prepare job descriptions and support creation of role benchmarks.
• Maintain talent pipelines for urgent and upcoming requirements.

20% – Onboarding, Induction & HR Operations

• Manage all joining formalities and employee file creation.
• Conduct HR induction for new employees, explaining policies and procedures.
• Ensure proper documentation of passports, Emirates ID, certificates, contracts, forms.
• Coordinate with PRO for visa processing, renewals, cancellations, and medicals.
• Ensure smooth employee integration into all departments.

10% – Performance Management & Training

• Support KPI creation and performance appraisal cycles.
• Coordinate with department heads to administer performance reviews.
• Maintain and update training calendars and attendance records.

15% – Employee Relations & Welfare

• Support resolution of employee queries, conflicts, or disciplinary matters.
• Conduct counselling sessions when required.
• Manage employee engagement activities and welfare initiatives.
• Maintain a positive work atmosphere and ensure smooth communication flow.
• Support grievance handling with fairness and confidentiality.

20% – Attendance, Payroll & HR Compliance

• Ensure accurate attendance tracking for staff (factory shifts + office staff).
• Verify overtime, leave applications, and deductions for payroll accuracy.
• Prepare monthly payroll inputs and submit to Accounts.
• Ensure compliance with UAE labour law and DMCC requirements.
• Maintain records and support salary transfer processes.

10% – HR Reporting, Documentation & Administration

• Maintain HR MIS dashboards, recruitment trackers, manpower reports, and attendance summaries.
• Ensure employee files are accurate, complete, and audit-ready.
• Prepare monthly HR reports for top management.
• Support internal audits with required HR documents.

Education

• Bachelor's in HRM, Business Administration, Psychology, or related field.
• Master's in HRM (preferred).

• CIPD Level 3 And 5 (advantage)

• HR analytics or HR operations training (preferred)

Technical Skills

• Knowledge of UAE labour law & HR compliance.
• Experience with HRMS/HRIS systems.
• Strong understanding of recruitment, performance management, and employee life cycle.
• Ability to work with factory-based manpower and operational departments.

Soft Skills

• Strong communication and interpersonal skills.
• High emotional intelligence and professionalism.
• Problem-solving and conflict resolution capability.
• Ability to multitask in a fast-paced work environment.

Competencies With Description

• **People Orientation:**
• Builds trust and strong employee relationships.
• **Organizational Skills:**
• Manages HR processes efficiently.
• **Communication:**
• Clear, empathetic, professional communication.
• **Compliance Awareness:**
• Ensures legal and internal policy adherence.
• **Team Support:**
• Works closely with HR Manager to execute HR strategy.