Assistant, Engineering Office

Role overview

Administrative and records support

• Support section staff and proofread, edit, and prepare correspondence, technical documents, reports, presentations, charts, and specifications.
• Compile and coordinate correspondence and data; maintain centralized financial documentation and records.
• Administer industrial computer procurements; order and receive materials and reconcile monthly statements.
• Coordinate employee passes, cheque requests, petty cash, mileage claims, keys, approvals, and training records.
• Maintain attendance, overtime, lieu-time, and vacation files; prepare job assignments and project schedules.
• Maintain office supplies and perform routine maintenance on office printers, plotters, fax machines, and photocopiers.
• Manage safety equipment and clothing records and organize safety statistics, minutes, inspections, and injury reports.
• Substitute for other clerical staff as required.

Qualifications

• Secondary school education in office administration and relevant work experience, or equivalent education, training, and experience.
• Sound knowledge of business administration, modern office methods and equipment, and research methods.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Access; application materials will demonstrate proficiency.
• Basic mathematics, good keyboarding, and excellent grammar, punctuation, and spelling.
• Strong organization and interpersonal, verbal, and written communication skills.
• Technical records management, engineering disciplines, and technical terminology are assets.

Skills

• Plan and organize activities and projects to meet section and organizational goals.
• Create, document, and manage information and records.
• Use office technology, software, and applications.
• Maintain documentation and historical records.

Work arrangement

• The position follows a hybrid work approach combining remote work and in-person collaboration.

Benefits

• Benefits include a defined pension plan, health, dental and vision coverage, professional development, and well-being programs.