Assistant

About the company

Role overview

Responsibilities

• Provide direct and proactive executive and administrative support to the CEO; manage calendars, appointments, meetings, travel, correspondence, and daily administration.
• Coordinate stakeholder communications and prepare correspondence, presentations, reports, and meeting materials.
• Organize meetings, prepare agendas, take minutes, maintain records, and follow up on action points.
• Support company secretarial and corporate administration and maintain corporate documentation.
• Coordinate UK business administration, payroll, employee records, invoices, correspondence, and related documentation.
• Liaise with UK payroll providers, accountants, advisors, and other service providers; ensure submissions are accurate and timely.
• Assist with DIFC-related corporate and administrative matters and general office administration.
• Maintain strict confidentiality when handling company, employee, financial, and executive information.

Required qualifications

• Previous professional working experience in the UK is mandatory.
• Previous UK experience as a Secretary, Executive Assistant, Personal Assistant, Office Manager, or in a similar administrative role is required.
• Practical experience with UK payroll and employee administration is required.
• Strong organization and time management; ability to manage priorities and deadlines.
• Excellent written and verbal English, attention to detail, and accuracy.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive information with discretion.

Preferred experience

• Experience with UK-based companies, service providers, accountants, payroll providers, or professional advisors is highly desirable.
• Direct support experience for a CEO or other senior executive is highly desirable.
• DIFC experience and familiarity with its corporate and administrative practices are beneficial.
• Company secretarial experience, including agendas, minutes, corporate records, and management or board meetings, is an advantage.
• Financial services, investment management, or corporate experience is preferred.
• A diploma or bachelor’s degree in business administration, office management, or a related field is preferred.

Salary information

• The description lists a salary range of 12k–13k but does not state a currency or pay cadence.