Assistant Director of Sponsored Programs

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years’ relevant work experience.
• Advanced knowledge of sponsored research regulations.
• Additional Qualifications and Skills:
• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, or a related field preferred.
• Seven years of progressively responsible sponsored research administration experience, including significant pre-award and post-award responsibilities preferred.
• Minimum of two years of supervisory or team leadership experience preferred.
• Demonstrated experience managing complex federal sponsored awards, preferably including NIH training grants preferred.
• Experience in higher education, academic medicine, or a research-intensive university environment strongly preferred.
• Thorough knowledge of federal regulations governing sponsored research administration, including Uniform Guidance and NIH policies.
• Experience managing foundation awards, gifts, endowments, and other restricted funding sources.
• Strong financial management, budgeting, forecasting, and analytical skills.
• Demonstrated ability to interpret complex sponsor regulations and institutional policies.
• Experience with Harvard financial and sponsored research systems (GMAS, Oracle, PeopleSoft, or similar enterprise systems) preferred.
• Advanced proficiency in Microsoft Excel and financial reporting tools.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management skills with the ability to manage multiple competing priorities.
• Demonstrated commitment to collaboration, continuous improvement, and customer service.
• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education, Criminal, Credit
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
• Interview Format: The interview process will include both virtual and in-person components (e.g., initial virtual screening followed by on-campus final interviews).
• #LI-KM2
• Work Format Details
• This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
• Salary Grade and Ranges
• This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

• Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks
• Learn more about these and additional benefits on our Benefits & Wellbeing Page.
• EEO/Non-Discrimination Commitment Statement
• Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
• Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.
• By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
• Why join Harvard Medical School?
• Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.
• You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

About the Office of Graduate Education: