Assistant Director, Admissions

Job Description Summary

Key Responsibilities and Duties

• Recruitment and Outreach
• Develop and implement recruitment strategies for undergraduate and graduate health sciences programs.
• Represent the institution at recruitment events, college fairs, virtual information sessions, open houses, and professional conferences.
• Build and maintain relationships with prospective students, academic advisors, community colleges, healthcare organizations, and partner institutions.
• Conduct outreach to prospective undergraduate and graduate students through phone, email, virtual meetings, and in-person interactions.
• Respond to inquiries from prospective students in a timely and professional manner.
• Assist in developing recruitment materials, presentations, and digital communications.
• Support strategic enrollment initiatives to increase applicant yield and program visibility.
• Admissions and Application Management
• Review and process applications for assigned undergraduate and graduate programs.
• Evaluate applicant materials for completeness, eligibility, and compliance with institutional and program-specific requirements.
• Monitor applicant progress and communicate application status, admissions requirements, deadlines, and next steps.
• Coordinate with faculty admissions committees and program directors regarding applicant review and admissions decisions.
• Maintain accurate admissions records and applicant data within the admissions CRM and student information systems.
• Applicant Support and Customer Service
• Provide accurate and timely information regarding program requirements, admissions criteria, tuition, prerequisite coursework, and enrollment procedures.
• Provide individualized guidance to applicants throughout the admissions process.
• Support admitted students through onboarding and transition activities to improve enrollment yield and student engagement.
• Deliver high-quality customer service while maintaining confidentiality and professionalism.
• Collaboration and Administrative Support
• Work collaboratively with academic departments, advisors, and faculty.
• Participate in admissions committee meetings and recruitment planning activities.
• Ensure compliance with institutional policies, accreditation standards, and applicable federal and state regulations.
• Performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position. Hybrid working environment with both in office and remote work each week. Periodic local travel for recruitment activities. Occasional evening and weekend work required during peak recruitment periods and special events.

Minimum Qualifications

• Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Preferred Qualifications

• Preferred Qualifications
• Experience working with diverse student populations.
• Ability to travel locally and work occasional evenings and weekends for recruitment events.
• Experience in admissions, recruitment, enrollment management, higher education, or related field.
• Experience working with student information systems, CRM platforms, and application management systems preferred.
• Experience working with health sciences or healthcare-related academic programs.
• Knowledge of higher education admissions processes.
• Knowledge, Skills, and Abilities
• Excellent interpersonal, communication, and presentation skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Excellent verbal communication skills.
• Strong customer service orientation and relationship-building skills.
• Ability to communicate effectively with students, faculty, staff, and external partners.
• Attention to detail and commitment to data accuracy.
• Ability to work independently and collaboratively within a team environment.
• Cultural competency and commitment to inclusive recruitment practices.
• Ability to maintain confidentiality and exercise sound judgment.

GW Staff Approach to Pay

Special Instructions to Applicants

EEO Statement