Assistant Coordinator

Overview

Job Summary

Key Responsibilities

• **Operational Coordination:** Assist in planning, organizing, and supervising daily cleaning and housekeeping operations across multiple assigned sites, ensuring full workforce coverage and service delivery in line with contract scope and KPIs .
• **Specialized Cleaning Oversight:** Coordinate and monitor cleaning activities for both industrial facilities (oil and gas) and healthcare facilities. This includes ensuring compliance with specialized protocols such as:
• **Oil & Gas:** Industrial cleaning standards, hazardous material handling, and strict adherence to HSE (Health, Safety, and Environment) policies .
• **Healthcare:** Hospital-grade hygiene, infection control procedures, and sanitation standards for areas like wards, clinics, and operating rooms .
• **Staff Supervision & Scheduling:** Assign tasks, monitor performance, track attendance, and manage shift schedules for cleaning crews, ensuring optimal resource allocation . Support the onboarding and training of new staff on company SOPs, safety standards, and site-specific cleaning protocols .
• **Quality Control & Compliance:** Conduct routine site inspections to ensure cleaning standards meet client expectations and regulatory requirements. Enforce the use of proper PPE, safe handling of cleaning chemicals and equipment, and adherence to all health and safety regulations .
• **Client & Stakeholder Liaison:** Act as a key point of contact for clients and internal departments, responding promptly to service requests, complaints, and operational adjustments. Coordinate with facility management and medical staff regarding specific cleaning requirements .
• **Inventory & Reporting:** Monitor stock levels of cleaning consumables, chemicals, and equipment, and coordinate with procurement for replenishment. Prepare and submit detailed operational reports on service quality, staff performance, and incidents .

Qualifications & Experience

• **Experience:** Minimum of **3-5 years** of relevant experience is required .
• **Essential:** Proven experience as a Cleaning Supervisor, Coordinator, or Site Coordinator within the cleaning, housekeeping, or facilities management industry in Qatar.
• **Critical Requirement:** Demonstrable experience coordinating cleaning services in both **oil and gas** and **healthcare** environments. This is a mandatory requirement for this role.
• **Education:** Bachelor’s Degree or Diploma in Facility Management, Hospitality, Business Administration, or a related field is preferred .
• **Knowledge & Skills:**
• In-depth knowledge of cleaning procedures, methodologies, and safety standards for both industrial and healthcare settings .
• Strong organizational, multitasking, and problem-solving abilities .
• Excellent verbal and written communication skills in English; Arabic is a significant advantage .
• Proficiency in MS Office (Excel, Word, Outlook) and scheduling software .
• Valid Qatar Driving License is highly preferred or mandatory for some positions .

Key Competencies

• Team leadership and staff motivation
• Time management and scheduling
• Quality control and inspection
• Client communication and service handling
• Operational reporting and data analysis
• Knowledge of HSE requirements in facilities management
• Pay: Up to QAR1.00 per hour

Application Question(S)

• Do you have NOC?
• How long do you need to provide notice period to your current company?
• Work Location: Hybrid remote in Doha (Doha)