Assistant Clerk

OPPORTUNITY TO JOIN THE CITY OF MONROE TEAM!

ASSISTANT CLERK

Under the direction and partnership with the Clerk/Treasurer, the Assistant Clerk supervises staff in the operations of the department.

This position executes statutory duties as delegated by the City Clerk/Treasurer.

Maintains accurate files, public records, and voter records.

Under the direction of the Clerk/Treasurer, supports the planning and facilitation of elections.

Assists the Clerk/Treasurer in developing and administering departmental policies and procedures.

Assists in the planning and administration of all municipal elections, working in partnership with and under the direction of the Clerk/Treasurer in their capacity as the City's election official.

Maintains a thorough understanding of election processes and assists in ensuring compliance with applicable state and federal election laws, including voter registration, voting, training of election personnel, records management, and maintenance of the Qualified Voter File (QVF).

Prioritizes, assigns daily work, and provides instruction to staff.

In coordination with the Assistant Treasurer, assists with managing the department budget; maintains supply inventories; processes purchase orders/invoices; and reconciles credit card charges.

Manages the department calendar and plans tasks and workflow routines in advance.

Monitors staff performance and makes necessary adjustments.

Demonstrates an analytical and proactive approach to departmental operations and communications.

Anticipates upcoming needs and priorities while promoting consistent and efficient business processes.

Maintains a high level of professionalism and customer service, exercising sound judgment and composure when addressing complex or challenging situations.

Position Requirements and Qualifications:

• Bachelor's Degree in public or business administration or related field preferred.
• Five years of relevant experience in a city or county clerk's office, including

supervisory and administrative roles preferred.

• Must pass the City’s skills examination with a minimum score of 70%.
• Valid Vehicle Operator's License and satisfactory driving record required.
• Ability to obtain Notary Public certification within six months.
• Strong understanding of laws related to records management and elections in municipal government.
• Knowledge of municipal, state, and federal regulations, as well as office management and record-keeping practices.
• Proven ability to establish effective working relationships and apply good judgment.
• Skills in office technology, including Microsoft & Google Suite and financial software.
• Capacity to perform in a fast-paced environment, manage multiple priorities, and maintain accuracy.
• Ability to accurately record meeting minutes and follow complex instructions. Exempt Non-Union Classification Salary Range: $66,269.00 - $85,525.00, commensurate with experience, plus excellent fringe benefits. Visit the City of Monroe Website at www.monroemi.gov to fill out an application and upload your resume. “An Equal Opportunity Employer”