Assistant Business Office Manager

Acts as the main liaison between the Agency and the Vancouver Service Office (VSO) departments

Acts on behalf of the Eden VSO Senior Leadership Team upon request

Organizes, develops, and maintains business office systems per Eden Health and VSO requirements

Facilitates Agency staff recruitment by establishing Agency processes per Eden Health and VSO requirements

Facilitates Marketing and Promotional needs by establishing Agency processes per Eden Health and VSO requirements

Develops and oversees processes to guarantee accurate records are maintained per Eden Health and VSO requirements including, but not limited to, the following: Human Resources Activities, including Personnel Files Staff Education Staff Recruitment Marketing and Promotional Requests Accounts Payable Bank Deposits

Human Resources Activities, including Personnel Files

Staff Education

Staff Recruitment

Marketing and Promotional Requests

Accounts Payable

Bank Deposits

Communicates with VSO regarding policies, requirements, and problem-solving of business office matters as needed

Oversees medical and office supply ordering. Develops processes for efficient and cost-effective ordering. Works with vendors such as Medline to arrange for new user and remedial training as necessary

Oversee building and equipment maintenance, establishes and maintains an ongoing, positive working relationship with vendors

Supervises and trains staff performing the Assistant Business Office Manager functions

Receives payment for patient’s private pay or co-pay payments per VSO policy

Makes timely bank deposits and sends information per cash policy

Prepares accounts payable for timely computer transmittal to Vancouver Service Office (VSO) in accordance with established processes

Supervises timely submission of payroll from time clock to VSO, including: Prints and distributes time reports for department supervisors’ review and approval Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO

Prints and distributes time reports for department supervisors’ review and approval

Summarizes the staff time reports, regular and sick time, overtime, holiday, and vacation after the department managers have made approvals

Posts hours to payroll software, prepare balancing report, print time reports, keeping track of quarterly, year-to-date, and other necessary tax reports

Prepares miscellaneous time entry (vacation, sick, and adjustments) prior to computer transmittal to VSO

Supervises the paperwork process related to employee hires, changes, and terminations (voluntary and involuntary) in terms of submitting appropriate paperwork and personnel files

Maintains petty cash account, reconcile account, and request replenishment as needed

Coordinates vendor contracts, in conjunction with Business Operations Manager

Copies records, policies, and other pertinent documents, and distributes copies per VSO request

Once Essential Functions have been completed, may be assigned additional tasks as necessary

Maintains records of county/city/business licensure and requests renewals as appropriate in coordination with the VSO Legal Department and Operations Manager

No