Assistant - Administrative

Provide clerical assistance to the department manager(s) with all paperwork flow such as work orders, invoices, and other administrative tasks.

• Completes time card reports at the beginning of every week
• Completes, copies, and files daily invoices for Rental stores as assigned
• Answers phones and gets general information from customers for sales team
• Assists sales department with filing open and closed contracts
• Assists service department with paperwork
• Orders supplies, business cards, mailers, and all printing
• Tracks vacation days, personal leave days, and sick days for the rental branches, as assigned
• Keeps track of petty cash for Rental Service Manager
• Takes payments from customers for sales, parts, and service invoices
• Aids in marketing and special events planning as assigned by supervisor
• Performs other related duties as assigned

• Knowledge, skills, and abilities typically acquired through a high school education
• At least 1 year of office/clerical work experience
• Must be able to work unsupervised on occasion
• Must have strong organizational skills
• Strong computer skills, including experience using Microsoft Office software such as Word and Excel
• Must be willing to travel occasionally to other branches as needed
• Excellent communication skills, including verbal, written, and listening
• Moderate analytical skills including problem solving and the ability to interpret policies, procedures and guidelines
• Excellent customer service skills

The duties and responsibilities described here are not a comprehensive list, and the scope of the job may change as necessitated by business demands.

MacAllister Machinery Co Inc. is an Equal Opportunity Employer (EEO)