Assistant, Administrative (Clerk - Data Entry)

Job Purpose

Job Specific Accountabilities (Part 1)

• Type, proofread and distribute a variety of material such as letters, reports and tabulations. Includes entering, amending and retrieving information, and performing security copying and archiving of documents.
• Complete and process standard forms, and prepare routine letters and reports from brief notes or verbal instructions.
• Establish and maintain a filing system. Requisitions, maintains and distribute office stationery and supplies.
• Receive telephone call at the office of assigned supervisor, answer queries and schedule appointments. prepare a list of telephone contacts and position for communication, invitation and letter address.
• Answer and make telephone calls. Take down and pass messages as directed.
• Receive, sort and distribute all incoming mail. Make copies as needed and presents to supervisor. Prepare outgoing mail for dispatch. Maintain a proper register and tracking for incoming / outgoing mail.
• Arrange for meetings as instructed that includes arranging conference rooms, visual aids and refreshments, attending meetings to take minutes and scheduling the meeting appointment with the participants.
• Perform other similar or related duties as assigned, such as compiling and circulating data, etc.

Policies, Systems, Processes & Procedures

• Implement and comply with all relevant functional policies, processes, systems, standards, procedures, to accomplish operational objectives.

Innovation And Continuous Improvement

• Contribute to the identification of areas and opportunities for continuous improvement in the operating procedures and functional processes.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare Section progress reports for Company Management.

Internal Communications & Working Relationships

External Communications & Working Relationships

Minimum Qualification

Minimum Experience, Knowledge & Skills

• 4 years’ experience in data preparation and computer operations support in a large organization.
• Good knowledge of office management systems & procedures.
• Good communication skills.

Professional Certifications

Work Environment

Additional Details