Area Administrator

About Performance Pipe

Responsibilities

• Enter data and process reports through JD Edwards.
• Monitor actual vs. forecast job costs routinely during the month.
• Prepare customer invoices and make collection calls to clients.
• Monitor timesheets for all personnel through Time Management software.
• Maintain DOT Qualification File and Daily DOT Driver Logs for all crew personnel (25-30 crew members).
• Process and track expense reports, company credit cards and receipts for all personnel.
• Manage and distribute all consumable orders for crews.
• Manage and maintain all supplies for the business unit.
• Process insurance forms and subcontractor documentation.
• Confirm quantities and coordinate payment for subcontractors, vendors and suppliers.
• Provide administrative support for personnel hiring/termination, training and record maintenance.
• Provide direct support to all crew personnel and daily accountability to both in-house Management and Corporate overseers.

Qualifications

• Associate in finance or accounting preferred.
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required.
• Solid experience in all Microsoft Office programs especially Excel.
• Must have experience with OCIP, Certified Payroll, and Local Hiring Requirements.
• Aptitude to make demand calls for cash collection and in-house driver log submission.
• Must be well organized and able to create systems to complete/track tasks most efficiently.
• Must have the ability to manage multiple tasks simultaneously.
• Ability to write reports, business correspondence, and procedure manuals.
• Experience with JD Edwards and Construction Management software a plus.
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts, interest, commissions and percentages.
• Must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Must be able to solve problems with practical solutions and deal with a variety of concrete variables in situations where only limited standardization exists.

Benefits

• Competitive salary with career growth opportunities.
• Full benefits package including medical, dental, and vision insurance, prescription drug coverage, 401k matching, tuition assistance, overtime pay, and paid time off.