Architectural Project Coordinator

Role overview

Construction administration

• Support day-to-day construction administration and track shop drawings, product data, samples, and other submittals.
• Track RFIs and help prepare responses; assist with site instructions, change orders, change directives, and contract documentation.
• Maintain construction logs and participate in meetings, preparing agendas, minutes, action logs, and follow-up correspondence.
• Attend site visits with senior colleagues and document progress, observations, deficiencies, and outstanding work.
• Assist with deficiency reviews, substantial performance, project closeout, and warranty documentation.
• Coordinate construction questions with design teams, consultants, contractors, and clients, and follow up on outstanding actions.

Project coordination and technical work

• Coordinate project activities, meetings, schedules, milestones, deliverables, and stakeholder follow-up.
• Monitor risks, delays, and open decisions; escalate issues to the Project Manager as appropriate.
• Assist with tracking project scope, schedule, budget, resources, invoices, forecasting, change management, and performance.
• Prepare and maintain project correspondence, reports, presentations, files, records, databases, and management-system documentation.
• Coordinate architectural drawings and specifications with structural, mechanical, electrical, civil, and other disciplines.
• Review drawings for interdisciplinary conflicts, support quality-control processes, and help resolve technical coordination issues.
• Follow BIM, document-management, and project-delivery standards; identify opportunities to improve coordination and workflows.

Minimum qualifications

• Bachelor’s degree in Architecture or a related field.
• Registered Architect or eligible for registration with the applicable provincial architectural association.
• Understanding of architectural design, construction documentation, and construction administration principles.
• Effective communication and multidisciplinary coordination skills; ability to complete guided assignments using foundational professional knowledge.
• Ability to manage multiple tasks, maintain organized records, prioritize deadlines, and escalate complex issues appropriately.
• Willingness to attend site visits and participate in construction-phase activities.

Preferred qualifications

• Professional registration with the Ontario Association of Architects (OAA) is preferred.
• At least 1 year of construction-phase contract administration experience on building projects is preferred.
• Experience with RFIs, shop drawings, submittals, change orders, payment applications, and closeout documentation is preferred.
• Familiarity with Canadian construction administration, CCDC documents, procurement, project controls, and multidisciplinary project teams is preferred.
• Microsoft 365, Bluebeam Revu, Autodesk Revit, document-management platforms, and BIM coordination experience are preferred.
• Experience on federal, institutional, commercial, healthcare, transportation, or public-sector infrastructure projects is preferred.

Work location and site visits

• The position is based in Ottawa, Ontario, and includes a willingness to perform site visits.
• Relocation and sponsorship for Canadian employment authorization are not available.
• New hires must attend in-person Day 1 onboarding at an AECOM office.

Additional information