AP Accountant

Role overview

Invoice and payment operations

• Process supplier invoices against purchase orders, work orders, and receipts; check VAT, approvals, budgets, cost centres, and GL coding.
• Handle PO and non-PO invoices, resolve discrepancies, and respond to vendor inquiries.
• Prepare weekly payment proposals, verify supporting documents and supplier details, process bank transfers and payment batches, and maintain payment records.

Reconciliation and close

• Reconcile supplier statements and the AP sub-ledger to the general ledger; prepare ageing reports, AP schedules, and balance-sheet reconciliations.
• Post month-end accruals, prepayments, reversals, and reclassifications; support intercompany reconciliations, financial close, and audits.

VAT, controls, and improvement

• Ensure UAE VAT and company policy compliance, prepare input VAT data, and review non-recoverable VAT transactions.
• Maintain payment controls and audit documentation; check for duplicate payments and report discrepancies or potential fraud risks.
• Automate and improve AP processes, create procedures and dashboards, and coordinate ERP enhancements with IT and ERP teams.

Qualifications and experience

• Bachelor's degree in Accounting, Finance, Commerce, or a related discipline.
• 3–5 years of relevant Accounts Payable experience; UAE experience is preferred.
• Facilities Management, construction, or large service-based organization experience is preferred.

Required skills

• Strong UAE VAT, AP controls, and end-to-end accounts payable knowledge.
• Hands-on ERP/accounting system experience and advanced Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and reconciliation functions.
• High-volume invoice and payment processing, numerical accuracy, analytical and reconciliation ability, vendor coordination, and deadline management.

Advantageous tools

• NetSuite experience is an advantage.
• Power Query, Power Automate, and AP automation tools are advantageous.