Advisor, Faculty Information Systems

Role overview

Primary responsibilities

• Manage faculty information systems with other advisors, including course assignments, academic staff contracts and transactions, troubleshooting, and user access.
• Prepare employment-related letters and attestations, including salary and employment histories; oversee seniority data and produce reports.
• Facilitate automated payments for academic staff and assistants, verify system parameters, and make entries in UNITY.
• Produce reports to meet collective-agreement deadlines and support the Vice Provost’s office and budget office.
• Confirm eligibility and document classification changes; compile and analyze academic-staff data and maintain its integrity.
• Assess training needs, deliver workshops, and prepare training materials for system modules.
• Correspond with academic units and unions about procedures and deadlines; support labour relations and union negotiations.
• Improve processes, communicate policies and procedures, maintain SharePoint sites, coordinate webpage updates, and manage system access.

Qualifications

• A bachelor’s degree in a related field and two to four years of experience with information systems in a unionized environment are required.
• Knowledge of academic infrastructure, administrative practices, and regulations is required.
• Good spoken and written English (Level 4) and basic spoken and written French (Level 3) are required.
• Advanced Excel, intermediate Word, database application knowledge, and experience with systems transactions are required.
• Must meet strict deadlines under pressure and demonstrate attention to detail, communication, organization, prioritization, flexibility, and confidentiality.
• Knowledge of CUFA, CUPFA, and CREW collective agreements is an asset.
• Strong FRIS knowledge, familiarity with SAP HRIS, and knowledge of other HR and budget information systems are assets.

Compensation

• Salary is $86,159.93–$102,917.74 per annum.

Workplace information

• The position is associated with the Sir George Williams campus; no specific work-location policy is stated.

Benefits

• The employer describes comprehensive benefits, a defined pension plan, and on-site well-being facilities.