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Advancement Associate IS-1001-9

Smithsonian Institution
USA
Full-time
Onsite
USD 70623-91815 yearly
Discovered 1 months ago

Full Job Posting

  • Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
  • Complete a Probationary Period.
  • Maintain a Bank Account for Direct Deposit/Electronic Transfer.
  • The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
  • Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.

Duties And Responsibilities

  • Prepares and reviews new gifts/payments/pledges recorded by the Office of Advancement and determines when corrective action may be necessary.
  • Works cooperatively with advancement staff in overseeing layout and copies prior to submitting mailings for invitations, solicitation packages and correspondence.
  • Reviews and edits materials, correspondence, presentations, and brochures with current and accurate updates.
  • Assists with logistical preparations for special events and guests as assigned.
  • Establishes and maintains database records of incoming and outstanding gifts/payments/pledges and relevant donor and prospective donor files.
  • Researches and conducts fact-finding regarding interest using available resources.
  • Assists advancement staff on potential donors with the goal of matching the interests of prospects to upcoming exhibits programs and unit’s needs based on specific guidance and direction.
  • Compiles data for stewardship reports for donors with responsibility for drafting text, recommending graphic design and providing statistical tables.
  • In coordination with staff or supervisor, arranges for meetings, contact participants, assemble correspondence, records, reports and other materials.
  • Prepares correspondence, reports and materials needed for donor engagement, solicitation and stewardship in consultation with supervisor.
  • Assists with annual giving programs, prepares donor communications including solicitations, renewals, and acknowledgements; tracks and reports on annual giving; manages direct mail appeals; create compelling marketing materials and supports donor events.

Qualification Requirements

  • Requires fluency in written and spoken English and Spanish
  • Knowledge of the fundraising program for responding timely and appropriately to requests for information concerning agency programs and services.
  • Skill in producing written information so that the intended audience (i.e. Donor, prospect, etc.) understands the material.
  • Skill in establishing and maintaining effective working relationships with people of different backgrounds and interests.
  • Knowledge of administrative and management principles and procedures, and evaluative techniques to coordinate functional operations.
  • Knowledge of donor database CRM systems and online fundraising marketing tools.

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