ADMINISTRATOR
Job Purpose Support project execution by coordinating between construction, procurement, and finance teams, ensuring SAP requests, services, and payments are processed, tracked, and closed efficiently.
Skills
About This Role
Job Purpose
Support project execution by coordinating between construction, procurement, and finance teams, ensuring SAP requests, services, and payments are processed, tracked, and closed efficiently.
Key Accountability Areas
1. **Cross-Department Coordination**
1.
Work closely with construction, procurement, and finance teams on daily SAP-related activities.
2.
Act as a coordination point to ensure smooth information flow and fast closure of requests.
1. **SAP Transactions & Requests**
1.
Issue and process Service PRs and Material PRs in SAP.
2.
Prepare JCCs for subcontractor invoices based on site confirmation.
3.
Process SES (Service Entry Sheets) accurately and on time.
4.
Issue material and service reservations as required by the project.
1. **Payment Request Follow-Up**
1.
Request payment initiation from Procurement after SES release and approval.
2.
Follow up on payment status to ensure timely processing and closure.
Coordinate with Finance and Procurement to resolve any payment-related issues.
1. **Tracking & Control**
1.
Track all SAP requests (PRs, POs, SES, JCCs, and payments) from initiation until final completion.
2.
Follow up on pending approvals and missing information to avoid delays.
3.
Maintain clear and updated trackers for all SAP activities.
1. **Reporting & Support**
1.
Generate reports related to procurement, services, and payment status regularly.
HR Proficiency
- Collaborate with teams to get the work effectively achieved.
- Ensure effective communication with peers and managers, and show openness to directions and feedback.
Delivery
- Execute the planned activities to meet the operational and development targets as per delivery schedules.
- Use resources effectively to achieve objectives within efficient cost and time.
Problem-Solving
- Solve any related issues arise and escalate any complex operational problems.
Quality
- Follow quality requirements and specifications for products or processes or related activities.
Business Process & Compliance
- Execute and comply related tasks as per defined policies, procedures, and work instructions.
Safety
- Adhere to all Safety procedures and regulations.
- Academic Qualification Bachelor Degree in Business AdministrationWork Experience 2 to 4 YearsFresher - 0-2 yearsTechnical / Functional Competencies Work Order ManagementAd Hoc ReportingClerical Documentation Standards and ProceduresDocument ManagementDocument PreparationGeneral Inventory ManagementGeneral Invoice Processing
- Profile description:
- Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.
- The hub of alfanar’s manufacturing operations is Medinet alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh.
- The complex houses an array of ultra-modern manufacturing facilities and laboratories equipped with state-of-the-art technologies and staffed with highly skilled professionals.
- alfanar derives its success from its commitment to providing the highest quality standards to its customers, and the continuous development of its human capital, who alfanar considers its most valuable asset.
- With this in mind, alfanar promotes a proactive work environment where its employees are always valued, nurtured, and empowered to fuel their pride in being part of alfanar.
- For more information about alfanar, please visit alfanar.com
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