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Administrator Planning, Design & Construction - Project Management Information System

HonorHealth
Arizona, USA
Full-time
Mid · 5+ years experience
Discovered 3 days ago
excelpower-bi

Full Job Posting

Responsibilities:

  • JOB SUMMARY
  • The Administrator - Planning, Design & Construction - Project Management Information System serves as the enterprise owner and administrator of the healthcare system's Project Management Information System (PMIS), including Procore and other capital project delivery platforms. This role provides strategic leadership for the governance, configuration, adoption, reporting, automation, and continuous improvement of project management technologies that support the full capital project lifecycle.
  • ESSENTIAL FUNCTIONS
  • PMIS Governance & System Administration: Serve as the enterprise administrator and system owner for Procore and other approved PMIS platforms. Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permission structures, and project templates. Configure company-level and project-level settings to support consistent delivery across the capital program. Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures. Ensure PMIS functionality aligns with established project delivery standards, capital governance requirements, and organizational objectives. Act as the primary point of contact for PMIS configuration, upgrades, testing, and change management initiatives.
  • Digital Project Delivery & Workflow Optimization: Develop, implement, and maintain project workflows supporting: Design management Contract administration Submittals RFIs Change management Cost management Scheduling Closeout documentation Continuously evaluate and improve workflow effectiveness and user experience. Support standardization of project execution processes across inpatient and outpatient programs. Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.
  • Data Governance, Reporting & Business Intelligence: Maintain enterprise project data integrity, completeness, accuracy, and accessibility. Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools. Support integration of project data with capital planning, forecasting, project controls, and facilities systems. Design and maintain standardized reporting for project leadership, executive leadership, and operational stakeholders. Develop business intelligence solutions utilizing Power BI, reporting applications, and related analytics platforms.
  • AI Adoption, Automation & Innovation: Identify and implement opportunities to leverage artificial intelligence and automation technologies to improve project delivery efficiency and data quality. Develop AI-assisted workflows supporting: Reporting generation Data validation Document classification Workflow monitoring Project analytics Knowledge management Evaluate emerging technologies applicable to healthcare capital project delivery. Ensure AI utilization follows organizational governance requirements and maintains appropriate human oversight. Artificial intelligence is utilized to augment decision-making and administrative efficiency and does not replace professional review, approval authority, or accountability.
  • Training, Education & Organizational Adoption: Develop and deliver PMIS training programs for Project Managers, Program Managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership. Facilitate onboarding of new users and provide continuing education regarding system functionality and best practices. Develop user guides, standards documentation, instructional content, and process references. Serve as the principal subject matter expert for PMIS utilization across the healthcare system.
  • Systems Integration & Information Management: Support integration and coordination between Procore and related enterprise applications including: Financial systems Contract management systems Scheduling platforms CAFM systems Document management systems Capital planning tools Assist in the development of long-term digital project delivery strategies. All other supporting duties as assigned.
  • EDUCATION
  • Associates Required
  • EXPERIENCE
  • 5 years, of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems Required
  • Experience administering Procore at the enterprise or owner level Required
  • Experience supporting healthcare capital projects, healthcare facilities, or regulated environments Preferred
  • Experience implementing reporting, business intelligence, automation, or AI-enabled solutions Preferred
  • Experience supporting large multi-project capital portfolios Preferred
  • Expert-level Procore administration and PMIS governance Strong understanding of healthcare capital project delivery processes Advanced reporting and business intelligence capabilities Data governance and information management expertise Workflow design and process improvement skills Strong analytical and problem-solving abilities Ability to simplify complex technical concepts for non-technical users Exceptional organizational and documentation skills Ability to manage multiple priorities independently Strong stakeholder management and communication skills Ability to influence organizational adoption without direct authority Preferred
  • SKILLS & COMPETENCIES: Advanced scheduling and critical path analysis Strong analytical and system-thinking capability Ability to integrate capital delivery schedules with operational service needs Understanding of healthcare operational risk, regulatory timing, and facility uptime requirements Strong communication and coordination skills across technical, operational, and executive stakeholders High attention to detail and data governance Ability to influence outcomes without direct authority Preferred
  • , SOFTWARE & TECHNICAL PROFICIENCIES Procore (advanced administration) Microsoft Power BI Microsoft Excel (advanced) Microsoft Office Suite Project management and workflow platforms Enterprise reporting systems Document management platforms AI-assisted productivity and reporting tools Database and integration tools Preferred
  • LICENSE AND CERTIFICATIONS
  • Procore Certified Administrator Preferred
  • Power BI Certification Preferred
  • PMP, CCM, or equivalent Preferred
  • We're all in for your career.
  • PMIS Governance & System Administration:
  • Serve as the enterprise administrator and system owner for Procore and other approved PMIS platforms.
  • Establish, maintain, and enforce PMIS governance standards, data standards, naming conventions, workflows, permission structures, and project templates.
  • Configure company-level and project-level settings to support consistent delivery across the capital program.
  • Create and manage projects, user accounts, security permissions, distribution groups, workflows, and reporting structures.
  • Ensure PMIS functionality aligns with established project delivery standards, capital governance requirements, and organizational objectives.
  • Act as the primary point of contact for PMIS configuration, upgrades, testing, and change management initiatives.
  • Digital Project Delivery & Workflow Optimization:
  • Develop, implement, and maintain project workflows supporting:
  • Design management
  • Contract administration
  • Submittals
  • RFIs
  • Change management
  • Cost management
  • Scheduling
  • Closeout documentation
  • Continuously evaluate and improve workflow effectiveness and user experience.
  • Support standardization of project execution processes across inpatient and outpatient programs.
  • Partner with Project Managers, Project Controls, Contract Administration, and Facilities teams to improve digital project delivery practices.
  • Data Governance, Reporting & Business Intelligence:
  • Maintain enterprise project data integrity, completeness, accuracy, and accessibility.
  • Develop and administer dashboards, KPIs, executive reporting, portfolio reporting, and capital governance reporting tools.
  • Support integration of project data with capital planning, forecasting, project controls, and facilities systems.
  • Design and maintain standardized reporting for project leadership, executive leadership, and operational stakeholders.
  • Develop business intelligence solutions utilizing Power BI, reporting applications, and related analytics platforms.
  • AI Adoption, Automation & Innovation:
  • Identify and implement opportunities to leverage artificial intelligence and automation technologies to improve project delivery efficiency and data quality.
  • Develop AI-assisted workflows supporting:
  • Reporting generation
  • Data validation
  • Document classification
  • Workflow monitoring
  • Project analytics
  • Knowledge management
  • Evaluate emerging technologies applicable to healthcare capital project delivery.
  • Ensure AI utilization follows organizational governance requirements and maintains appropriate human oversight.
  • Artificial intelligence is utilized to augment decision-making and administrative efficiency and does not replace professional review, approval authority, or accountability.
  • Training, Education & Organizational Adoption:
  • Develop and deliver PMIS training programs for Project Managers, Program Managers, Project Controls personnel, Contract Administrators, Facilities staff, and leadership.
  • Facilitate onboarding of new users and provide continuing education regarding system functionality and best practices.
  • Develop user guides, standards documentation, instructional content, and process references.
  • Serve as the principal subject matter expert for PMIS utilization across the healthcare system.
  • Systems Integration & Information Management:
  • Support integration and coordination between Procore and related enterprise applications including:
  • Financial systems
  • Contract management systems
  • Scheduling platforms
  • CAFM systems
  • Document management systems
  • Capital planning tools
  • Assist in the development of long-term digital project delivery strategies.
  • All other supporting duties as assigned.

Qualifications

  • 5 years, of experience administering construction project management systems, enterprise platforms, project controls systems, or comparable information management systems Required
  • Experience administering Procore at the enterprise or owner level Required
  • Expert-level Procore administration and PMIS governance
  • Strong understanding of healthcare capital project delivery processes
  • Advanced reporting and business intelligence capabilities
  • Data governance and information management expertise
  • Workflow design and process improvement skills
  • Strong analytical and problem-solving abilities
  • Ability to simplify complex technical concepts for non-technical users
  • Exceptional organizational and documentation skills
  • Ability to manage multiple priorities independently
  • Strong stakeholder management and communication skills
  • Ability to influence organizational adoption without direct authority
  • Advanced scheduling and critical path analysis
  • Strong analytical and system-thinking capability
  • Ability to integrate capital delivery schedules with operational service needs
  • Understanding of healthcare operational risk, regulatory timing, and facility uptime requirements
  • Strong communication and coordination skills across technical, operational, and executive stakeholders
  • High attention to detail and data governance
  • , SOFTWARE & TECHNICAL PROFICIENCIES
  • Procore (advanced administration)
  • Microsoft Power BI
  • Microsoft Excel (advanced)
  • Microsoft Office Suite
  • Project management and workflow platforms
  • Enterprise reporting systems
  • Document management platforms
  • AI-assisted productivity and reporting tools
  • LICENSE AND CERTIFICATIONS
  • We're all in for your career.

Preferred Qualifications

  • Experience supporting healthcare capital projects, healthcare facilities, or regulated environments Preferred
  • Experience implementing reporting, business intelligence, automation, or AI-enabled solutions Preferred
  • Experience supporting large multi-project capital portfolios Preferred
  • Preferred
  • Ability to influence outcomes without direct authority Preferred
  • Database and integration tools Preferred
  • Procore Certified Administrator Preferred
  • Power BI Certification Preferred
  • PMP, CCM, or equivalent Preferred

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