Administrator

Role overview

Responsibilities

• Manage office administration and welcome visitors; coordinate visitor access, meetings, calendars, conference facilities, materials and refreshments.
• Handle calls, correspondence, deliveries and enquiries; prepare, scan, organise and securely file business and client documents.
• Monitor supplies, equipment, meeting-room facilities and shared areas; liaise with building management, suppliers and service providers on services, maintenance and repairs.
• Assist with invoices, receipts, expenses, reimbursements and finance-team information.
• Coordinate recruitment, interviews, onboarding and offboarding; maintain employee, supplier, asset and administrative records.
• Assist with company events, printed materials and operational projects; follow confidentiality, information security and document-handling procedures.

Requirements

• Australian full working rights are required.
• At least two years of administration or office support experience is preferred.
• Comfort using Microsoft Office, including Excel, Word and Outlook, is required.
• The role requires working in a structured, office-based environment.
• Native spoken and written Mandarin and professional spoken and written English are required; candidates should be comfortable in a bilingual environment.
• The employer seeks detail, reliability, organisation, proactive follow-up, independent task handling and clear professional communication.

What the employer offers

• A stable, structured working environment with clear responsibilities and expectations.
• Direct exposure to business operations and opportunities to build organisation and coordination skills.

Application

• The employer says shortlisted candidates will be contacted for the next step.