Administrator

Overview

• Receive and manage enquiries, requests, and correspondence from customers, suppliers, and internal departments.
• Provide administrative support to departments and ensure timely follow-up on operational matters.
• Prepare, process, and maintain quotations, purchase requests, invoices, and other business documents as required.
• Coordinate with internal teams including Finance, Logistics, Procurement, HR, and Operations to ensure smooth execution of activities.
• Maintain accurate records, databases, and documentation within ERP systems, shared drives, and company trackers.
• Monitor and follow up on pending actions, approvals, documentation, and outstanding requests to ensure timely closure.
• Prepare reports, spreadsheets, and administrative summaries for management review.
• Manage filing systems and ensure company records are maintained in an organized and accessible manner.
• Schedule meetings, coordinate appointments, and support departmental administrative requirements.
• Assist with vendor and customer communications and ensure professional and timely responses.
• Support the preparation and processing of invoices and coordinate with the Finance team regarding billing-related matters.
• Ensure compliance with company policies, procedures, and documentation requirements.