Administrator cum Accounts Assistant
Key Skills for This Role
Full Job Posting
Administration and secretarial support
- Manage office correspondence, including emails, calls, and in-person inquiries.
- Prepare and maintain tenancy contracts, Ejari certificates, quotations, invoices, and official letters.
- Coordinate meetings, property viewings, and appointments; maintain physical and digital filing systems.
- Draft letters, memos, and reports.
Real estate documentation and coordination
- Prepare tenancy contracts, addendums, and renewals in accordance with UAE tenancy laws.
- Handle Ejari registrations, cancellations, and updates through the DLD portal.
- Track lease expiries, rent renewals, and payment schedules; process deposits, rent receipts, and related records.
- Coordinate tenant and landlord inquiries, complaints, maintenance requests, inspections, move-in and move-out procedures, and handovers.
- Follow up on overdue payments and coordinate collections with accounts.
Compliance and operational support
- Stay updated on Dubai tenancy laws, RERA guidelines, and DLD procedures; ensure contracts and transactions meet requirements.
- Maintain property listings and marketing materials in line with advertising standards.
- Manage office supplies and assist with social media posts, property advertisements, presentations, and market reports.
- Place food orders and handle administrative work for the owner’s coffee shop.
Qualifications
- Diploma or bachelor’s degree in business administration, real estate, or a related field.
- Minimum two years in an administrative or secretarial role in real estate or property management in Dubai; stated as mandatory.
- Proficiency in MS Office: Word, Excel, Outlook, and PowerPoint; knowledge of the DLD/Ejari portal.
- Tally, ERP, and CRM software are listed under software skills.
- Excellent written and verbal communication skills in English.
Pay
- AED 1 to AED 6 per month.
Work location
- Work is in person.
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