Administrator - Construction
Role Overview
The Project Administrator supports project managers and senior staff with paperwork, documentation, purchasing, tender administration, and project records across active construction projects.
The role is administrative and does not require managing construction projects.
Key Skills for This Role
Full Job Posting
About Tri-Can Contract
Tri-Can Contract is a commercial and condominium construction contractor based in Markham, Ontario.
Position
The Project Administrator supports project managers and senior staff with paperwork, documentation, purchasing, tender administration, and project records across active construction projects.
The role is administrative and does not require managing construction projects.
Responsibilities
- Provide administrative support to multiple project managers and review tender packages and contract documents for required administrative documentation.
- Organize and distribute tender and pre-bid information; prepare pricing requests; track quotations and follow up on outstanding pricing.
- Prepare and manage purchase orders; maintain project files, folders, binders, records, and filing.
- Prepare, issue, and track project documentation, samples, product information, approvals, and material documentation.
- Assist with contract administration, project paperwork, correspondence, spreadsheets, forms, and construction-related documentation.
- Maintain the sample and product library and assist with warranties, maintenance information, and project close-out documentation.
- Answer incoming calls, direct construction-related requests, and follow up with suppliers, subcontractors, clients, and staff on outstanding information.
Qualifications
- At least 2 years of administrative experience; construction, general contractor, subcontractor, or related-business experience is preferred.
- Strong organization, attention to detail, follow-up, and ability to manage multiple tasks and deadlines.
- Strong Microsoft Word and Excel skills, including formatting professional documents and spreadsheets.
- Ability to work independently once assigned a task and communicate confidently with suppliers, subcontractors, general contractors, and clients.
- Professional telephone and email manner, with strong filing, document-control, and record-management skills.
- Reading basic construction documents, tender packages, specifications, or contracts is an asset.
- Maestro ERP experience is a significant asset but not required; candidates able to learn software are also considered.
Position details
- The position is based in a construction-office environment in Markham, Ontario.
- Full-time, permanent role with a stable Monday-to-Friday schedule.
What the company offers
- Competitive salary based on experience, performance bonus, extended health, dental and vision care, disability insurance, and on-site parking.
- The role offers an opportunity to become an important part of a growing company.
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