Administrator & Assistant Accountant
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About the Role
Administrator & Assistant Accountant – Job Description Position Summary · **The Administrator & Assistant Accountant provides both administrative and financial support to ensure efficient office operations and accurate financial recordkeeping.
Key Skills for This Role
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Position Summary
· **The Administrator & Assistant Accountant provides both administrative and financial support to ensure efficient office operations and accurate financial recordkeeping.
This role handles day-to-day administrative tasks, assists with basic accounting duties, maintains organized documentation, and supports the finance team in preparing financial reports and managing transactions.**
1. Administrative Support
- Manage all company documentation, filing, and record-keeping in an organized manner.
- Prepare letters, memos, meeting minutes, and internal reports as required.
- .Handle daily office administration including emails, scheduling, and coordination.
- Maintain office supplies, track inventory, and ensure smooth office operations.
- Support management with follow-ups, reminders, and task coordination.
- Ensure all documents are accurate, updated, and properly archived.
- Provide administrative support to all departments when needed.
2. Accounting & Finance Support
- Assist in processing invoices, receipts, and payment vouchers.
- Support accounts payable (AP) and accounts receivable (AR) activities.
- Prepare bank deposit slips and assist in bank reconciliations.
- Maintain petty cash records and ensure proper documentation.
- Assist in preparing monthly financial reports and supporting schedules.
- Enter financial transactions into accounting software accurately and timely.
- Support the finance team during audits by organizing and providing required documents.
3. Vendor & Procurement Coordination
- Communicate with suppliers for quotations, requirements, and delivery follow-ups.
- Prepare and process PRs, POs, and supplier comparison sheets.
- Track procurement progress and ensure timely delivery of materials and services.
- Maintain updated records of all quotations, invoices, and supplier documents.
- Coordinate with finance for payments and with departments for technical requirements.
- Ensure compliance, accuracy, and clear documentation for every purchase.
- Act as the liaison between ANECO and vendors to guarantee smooth workflows.
4. Recordkeeping & Documentation
- Maintain accurate financial and administrative files.
- Ensure all documents are properly stored and easily retrievable.
- Prepare documentation for management review and external reporting.
5. Communication & Coordination
- Communicate with vendors, service providers, and external partners.
- Follow up on outstanding payments and support procurement processes.
- Provide administrative support to internal departments as needed.
Required Qualifications
- Bachelor’s degree in business administration, Accounting, Finance, or a related field.
- At least 3–5 years of experience in administrative or accounting roles.
- Basic understanding of accounting principles and office administration.
- Proficiency with Microsoft Office (Excel, Word, Outlook).
- Experience using accounting software (e.g., QuickBooks, Sage, Tally) is an added advantage.
Key Competencies
- Strong organizational and multitasking skills.
- High attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality and integrity.
- Time-management and problem-solving ability.
- Ability to work independently and as part of a team.
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