Administrator & Assistant Accountant

About This Role

Administrator & Assistant Accountant – Job Description

Position Summary

· The Administrator & Assistant Accountant provides both administrative and financial support to ensure efficient office operations and accurate financial recordkeeping. This role handles day-to-day administrative tasks, assists with basic accounting duties, maintains organized documentation, and supports the finance team in preparing financial reports and managing transactions.

Key Responsibilities

1. Administrative Support

• Manage all company documentation, filing, and record-keeping in an organized manner.

• Prepare letters, memos, meeting minutes, and internal reports as required.

.Handle daily office administration including emails, scheduling, and coordination.

• Maintain office supplies, track inventory, and ensure smooth office operations.

• Support management with follow-ups, reminders, and task coordination.

• Ensure all documents are accurate, updated, and properly archived.

• Provide administrative support to all departments when needed.

2. Accounting & Finance Support

• Assist in processing invoices, receipts, and payment vouchers.
• Support accounts payable (AP) and accounts receivable (AR) activities.
• Prepare bank deposit slips and assist in bank reconciliations.
• Maintain petty cash records and ensure proper documentation.
• Assist in preparing monthly financial reports and supporting schedules.
• Enter financial transactions into accounting software accurately and timely.
• Support the finance team during audits by organizing and providing required documents.

3. Vendor & Procurement Coordination

• Communicate with suppliers for quotations, requirements, and delivery follow-ups.
• Prepare and process PRs, POs, and supplier comparison sheets.
• Track procurement progress and ensure timely delivery of materials and services.
• Maintain updated records of all quotations, invoices, and supplier documents.
• Coordinate with finance for payments and with departments for technical requirements.
• Ensure compliance, accuracy, and clear documentation for every purchase.
• Act as the liaison between ANECO and vendors to guarantee smooth workflows.

4. Recordkeeping & Documentation

• Maintain accurate financial and administrative files.
• Ensure all documents are properly stored and easily retrievable.
• Prepare documentation for management review and external reporting.

5. Communication & Coordination

• Communicate with vendors, service providers, and external partners.
• Follow up on outstanding payments and support procurement processes.
• Provide administrative support to internal departments as needed.

Required Qualifications

• Bachelor’s degree in business administration, Accounting, Finance, or a related field.
• At least 3–5 years of experience in administrative or accounting roles.
• Basic understanding of accounting principles and office administration.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience using accounting software (e.g., QuickBooks, Sage, Tally) is an added advantage.

Key Competencies

• Strong organizational and multitasking skills.
• High attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to maintain confidentiality and integrity.
• Time-management and problem-solving ability.
• Ability to work independently and as part of a team.

Job Type: Permanent