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Administrative Specialist

RoadSafe Traffic Systems
Sparks, USA
Full-time
Mid · 3+ years experience
Onsite
Discovered 1 months ago
VistaTCR

Full Job Posting

  • Answering and directing incoming phone calls to the appropriate personnel or departments.
  • Reviewing and processing work tickets daily to ensure timely and accurate documentation.
  • Handling filing and mailing tasks to maintain organized records and efficient communication.
  • Ordering office supplies as needed to support business operations.
  • Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations.
  • Entering data into customer portals as required for accurate tracking and reporting.
  • Assisting with Accounts Receivable (AR) collections to ensure timely payments.
  • Managing the company’s cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps.
  • Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation.
  • Following all safety rules and regulations to maintain a safe work environment.
  • Adhering to all company policies and procedures to ensure compliance and consistency.
  • Performing other duties as assigned to support operational needs and team goals.
  • High school diploma or GED required; associate degree preferred.
  • 3-5 years of administrative experience required; construction industry experience is a plus.
  • Strong verbal, written, and interpersonal skills.
  • Excellent attention to detail to ensure accurate invoices and payments.
  • Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation.
  • Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports.
  • Ability to thrive in a fast-paced construction office environment.
  • Strong organizational skills to prioritize workload and meet deadlines.
  • Proficient in MS Outlook, Excel, Word, and office equipment.
  • Knowledge of Vista and TCR software is a plus.

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