Administrative Specialist II

Perform higher level administrative duties requiring intermediate knowledge about the work unit's procedures with minimum supervision. Process documents in accordance with established procedure, record data, prepare reports, answer and direct incoming telephone calls, list data, file, greet visitors and use a personal computer or similar device. Schedule events or appointments and ensure thorough communication of events; perform basic clinical duties. Duties listed are representative; incumbents in some departments may do some or all of these or may do similar level work not listed.

Uphold the organization’s vision, mission, and corporate values. Demonstrate understanding of and compliance with organization’s policies, procedures, code of conduct and work rules.

Perform higher level administrative work in support of incumbent's assigned department, specific tasks may include inputting sensitive and non-routine data into information systems, preparing correspondence, researching and formatting information, receiving and shipping mail and parcels, and filing and retrieving employee information, researching data, communicating with inside and outside vendors etc.

Serve as internal customer point of contact in department for answering questions and solving basic problems

Assist department managers with preparation and maintenance of items such as budgets, purchase requests, maintenance work orders, travel requests, expense reports, etc.

Assist in providing basic training and department orientation to new employees and lower level administrative assistants

May perform some clinical duties directly related to specific department functions

Using exemplary customer service, greet visitors to department and arrange for or meet the needs for which they are visiting the department

Perform other duties as assigned

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job Specific knowledge is listed below:

Knowledge of office operation standards and practices

Department specific knowledge as identified by the manager

Degree

Program

High School Diploma or Equivalent

General (Non-supervisory)

Supervisory

Amount:

4 - 5 year(s)

working in an office setting

0 (years)

Type:

Must have both general and supervisory experience if indicated.

Licensure, Certification, Etc.

∙Work is conducted in a standard office environment but incumbent may often enter a typical clinical environment during the course of their work. This could expose the incumbent to latex, biohazard or other harmful substances

I attest that I do not have any physical, mental or medical impairment or disability that would limit my job performance.

Signature of Hiring Director/Manager