Administrative Services Assistant 1

NR26-90 0310PL0434 Classified-Exempt Position Law Enforcement/Charleston HQ Employee will perform advanced secretarial tasks: preparing finished documents, reports, tables, expense accounts, and correspondence from verbal or written instructions. Employee must be able to multitask. Will answer questions from the public and other agencies regarding Natural Resources law, rules, and regulations. Will be the travel proxy for all DNR Law Enforcement (LE) staff. Responsible for all TRAUTHS and return TRERS (including airfare, rental cars, lodging, meals, parking, conference registration fees and any other travel-related fees) in OASIS. Receiving and tracking DNR LE vehicle collision incidents/accidents and initiating process with Fleet Management, BRIM, crash report, receive repair quotes, and record photographs and witness/police statements. Process insurance settlement checks. Schedule Accident Review Board meetings and prepared determination letters. Assist with creating budget narrative for Basic Hunter Education (HE) Grant on an annual basis. Apply through US Fish and Wildlife Service for grant award. Assist with calculating quarterly expenditures for time and mileage for NRPOs conducting Hunter Education classes, and for volunteer instructors to obtain matching grant. Follow reporting on grants to close out with a financial report. Monitor program income from duplicate Hunter Education card cost for matching reimbursement. Look up and issue duplicate Boater Education (BE) cards. Prepare income from duplicate cards to be deposited into DNR account. Assist with writing proposal and creating budget narrative for Recreational Boating Safety (RBS) Grant on an annual basis. Assist with application through the US Department of Interior and US Coast Guard for grant award. Input and check accuracy on all RBS monthly Boat Patrol Reports. Assist with calculation and reporting quarterly time, hours, and mileage for law enforcement boat patrols. Assist and coordinate Six Regional Training Officer Sergeants (RTOS) throughout the state to ensure Hunter Education is taught through public classes and middle schools. Receive and review RTOS weekly reports. Attend quarterly training staff meetings to ensure continuity of statewide training. Assist and coordinate HE Volunteer Instructor corps that exceeds 200 volunteers. Record all volunteer and officer re-certification every 2 years with a training session. Assist with review of HE Policy and Procedures Manual, Boater Education Policy and Procedure Manuals, as well as Child Protection Policy on a yearly basis. Weekly administration and approval of HE classes and Boater Education to ensure officer’s and volunteer’s miles and hours are correctly reported on Event Manager Database and Access FEDREP. Assist with shooting events. Enter all HE certifications into ELS (Electronic Licensing System) weekly. Participate in the IHEA-USA online training conference annually. Administer all records and logs of hunting-related incidents. Receive and track all reports of hunting related shooting incident investigations. Enter all required data into the IHEA-USA Incident Database. Maintain a record and log of all boating accidents that meet state and federal reporting criteria. Custodian of all boating accidents and investigations and ensure timely reporting of all crashes to the US Coast Guard Boating Accident Report Database (BARD). Strict adherence to timely reporting is a requirement by the US Coast Guard for grant funding from RBS. Review all incidents for completeness and retain per retention schedule. Maintain a record of all Boat Livery Operators within the state for compliance. Assist with coordinating yearly inspections of all current and new liveries. Receive all HE, BE, and LET mailings. Ordering recruitment materials and giveaways for advertising of WVHE Hunt Safe and WVBE Boat Safe. Manage and place all print orders through WV DOC. Assist and coordinate training events for all NRPO and SNRPO. Monitor and change all status and authority records for SNRPOS (Parks and Wildlife). Assist with applying to LET Committee for approval of all training outlines. Maintain a current agency records training database and act as assistant to WVDNR Law Training Coordinator for LEPSIS. Monitor and review all officers training hours and specialized instructors, and supervisory training for sergeants and above. Assist with the Field Training Officer Program (FTO). Plan and coordinate training for any new FTO. Annual review of the manual/update and or add changes to ensure a quality FTO program. Review and maintain all required Probationary Officer (PO) tasks and evaluations for individual training files. Preparing invoices for agencies, the DNR LE Section has a contract or Memorandum of Understanding for reimbursement. Access and work in the Mainframe database, access and review data in OVIS with DMV, work in wvOASIS. Regular attendance is required. Perform related work as required.

NR26-90

0310PL0434

Classified-Exempt Position

Law Enforcement/Charleston HQ Employee will perform advanced secretarial tasks: preparing finished documents, reports, tables, expense accounts, and correspondence from verbal or written instructions. Employee must be able to multitask. Will answer questions from the public and other agencies regarding Natural Resources law, rules, and regulations. Will be the travel proxy for all DNR Law Enforcement (LE) staff. Responsible for all TRAUTHS and return TRERS (including airfare, rental cars, lodging, meals, parking, conference registration fees and any other travel-related fees) in OASIS. Receiving and tracking DNR LE vehicle collision incidents/accidents and initiating process with Fleet Management, BRIM, crash report, receive repair quotes, and record photographs and witness/police statements. Process insurance settlement checks. Schedule Accident Review Board meetings and prepared determination letters. Assist with creating budget narrative for Basic Hunter Education (HE) Grant on an annual basis. Apply through US Fish and Wildlife Service for grant award. Assist with calculating quarterly expenditures for time and mileage for NRPOs conducting Hunter Education classes, and for volunteer instructors to obtain matching grant. Follow reporting on grants to close out with a financial report. Monitor program income from duplicate Hunter Education card cost for matching reimbursement. Look up and issue duplicate Boater Education (BE) cards. Prepare income from duplicate cards to be deposited into DNR account. Assist with writing proposal and creating budget narrative for Recreational Boating Safety (RBS) Grant on an annual basis. Assist with application through the US Department of Interior and US Coast Guard for grant award. Input and check accuracy on all RBS monthly Boat Patrol Reports. Assist with calculation and reporting quarterly time, hours, and mileage for law enforcement boat patrols. Assist and coordinate Six Regional Training Officer Sergeants (RTOS) throughout the state to ensure Hunter Education is taught through public classes and middle schools. Receive and review RTOS weekly reports. Attend quarterly training staff meetings to ensure continuity of statewide training. Assist and coordinate HE Volunteer Instructor corps that exceeds 200 volunteers. Record all volunteer and officer re-certification every 2 years with a training session. Assist with review of HE Policy and Procedures Manual, Boater Education Policy and Procedure Manuals, as well as Child Protection Policy on a yearly basis. Weekly administration and approval of HE classes and Boater Education to ensure officer’s and volunteer’s miles and hours are correctly reported on Event Manager Database and Access FEDREP. Assist with shooting events. Enter all HE certifications into ELS (Electronic Licensing System) weekly. Participate in the IHEA-USA online training conference annually. Administer all records and logs of hunting-related incidents. Receive and track all reports of hunting related shooting incident investigations. Enter all required data into the IHEA-USA Incident Database. Maintain a record and log of all boating accidents that meet state and federal reporting criteria. Custodian of all boating accidents and investigations and ensure timely reporting of all crashes to the US Coast Guard Boating Accident Report Database (BARD). Strict adherence to timely reporting is a requirement by the US Coast Guard for grant funding from RBS. Review all incidents for completeness and retain per retention schedule. Maintain a record of all Boat Livery Operators within the state for compliance. Assist with coordinating yearly inspections of all current and new liveries. Receive all HE, BE, and LET mailings. Ordering recruitment materials and giveaways for advertising of WVHE Hunt Safe and WVBE Boat Safe. Manage and place all print orders through WV DOC. Assist and coordinate training events for all NRPO and SNRPO. Monitor and change all status and authority records for SNRPOS (Parks and Wildlife). Assist with applying to LET Committee for approval of all training outlines. Maintain a current agency records training database and act as assistant to WVDNR Law Training Coordinator for LEPSIS. Monitor and review all officers training hours and specialized instructors, and supervisory training for sergeants and above. Assist with the Field Training Officer Program (FTO). Plan and coordinate training for any new FTO. Annual review of the manual/update and or add changes to ensure a quality FTO program. Review and maintain all required Probationary Officer (PO) tasks and evaluations for individual training files. Preparing invoices for agencies, the DNR LE Section has a contract or Memorandum of Understanding for reimbursement. Access and work in the Mainframe database, access and review data in OVIS with DMV, work in wvOASIS. Regular attendance is required. Perform related work as required.

PG: 10 $32,862 - $56,373 Market Rate: $50,288 PSC salary exemption per West Virginia Code §24-1-1 Special Hiring Rates: $40,582.8800 - Division of Rehabilitation Services, Disability Determination Section (SPB 3064) This job posting is ONLY for current and former eligible state employees to apply. If you are NOT a current or former state employee, please visit our website, https://www.governmentjobs.com/careers/wv , to view and apply online for job titles opened to receive applications from the public. Internal applications MUST be submitted directly to the contact person listed below by email or standard U.S. mail. Email applications to both [email protected] and [email protected] Mail to Andrea Fout Tinsley at 112 California Ave, Building 4, Charleston, WV 25305-0004 Please include posting number NR26-90 on the application. Do you qualify to apply internally? Please copy and paste this link into your browser, https://personnel.wv.gov/empopp , to view the guidelines to confirm your eligibility. You will also find links to the fillable PDF internal application (for use by internal applicants ONLY), instructions on printing your online account application (if you have one, it is not needed), and the internal job posting page.

PG: 10 $32,862 - $56,373

Market Rate: $50,288

$40,582.8800 - Division of Rehabilitation Services, Disability Determination Section (SPB 3064)

This job posting is ONLY for current and former eligible state employees to apply. If you are NOT a current or former state employee, please visit our website, https://www.governmentjobs.com/careers/wv , to view and apply online for job titles opened to receive applications from the public.

Internal applications MUST be submitted directly to the contact person listed below by email or standard U.S. mail.

Email applications to both [email protected] and [email protected]

Mail to Andrea Fout Tinsley at 112 California Ave, Building 4, Charleston, WV 25305-0004

Please include posting number NR26-90 on the application.

Do you qualify to apply internally? Please copy and paste this link into your browser, https://personnel.wv.gov/empopp , to view the guidelines to confirm your eligibility. You will also find links to the fillable PDF internal application (for use by internal applicants ONLY), instructions on printing your online account application (if you have one, it is not needed), and the internal job posting page.