Administrative Secretary - Riyadh

Overview

Main Duties

• Coordinate logistics related to company vehicles, materials, day to day supplies including company assets.
• Oversee financial tracking and reporting, ensuring smooth communication with the finance team.
• Collect and follow up on the purchase orders with the head office procurement department.
• Manage all documentation, including contracts, permits, and project files, ensuring accuracy and timely filing.
• Act as a liaison between different departments, ensuring alignment on project timelines, updates, and deliverables.
• Facilitate communication between internal teams and external stakeholders to ensure that all logistical and documental processes are in sync.
• Provide administrative support to ensure smooth operations and compliance with company policies.
• Follow up with HR department for the employees needs and status.

Skills

• Bachelor's degree in Business Administration or any relevant field.
• 3 - 5 years of experience in a coordination role, preferably within the construction industry.
• Deep understanding of construction workflows and coordination needs.
• Residing in Riyadh or willing to relocate immediately.
• Proven coordination and communication abilities.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in document control, financial tracking, and coordination tools/software.
• Proficiency in Microsoft office tools, particularly word and excel.
• Oracle experience could be a plus.
• Fluent in both Arabic and English.