Administrative Records Specialist (Remote)

Overview

Records Management & Documentation

• Maintain, organize, and update digital records and administrative documentation accurately
• Review records for completeness, accuracy, and compliance with company procedures
• Manage file organization, archiving, and document retrieval processes
• Ensure confidentiality and secure handling of sensitive information and company records

Administrative Support

• Assist with administrative and clerical tasks related to records management
• Prepare reports, spreadsheets, and documentation as needed
• Support internal teams with record requests and document tracking
• Maintain organized filing systems and accurate documentation logs

Data Integrity & Quality Control

• Perform regular audits and quality checks to ensure data accuracy and consistency
• Identify and resolve discrepancies or missing information promptly
• Track updates, changes, and document activity across systems
• Follow company standards and procedures for records management and retention

Systems & Process Improvement

• Use document management systems, databases, and administrative tools effectively
• Assist in improving workflows and operational efficiency related to records handling
• Maintain accurate and up-to-date information across systems and platforms
• Contribute to process improvement initiatives and documentation updates

About the Ideal Candidate

• 1–3 years of experience in records management, administrative support, or a similar role
• Strong organizational and time-management abilities
• Excellent attention to detail and commitment to accuracy
• Ability to handle confidential information professionally and discreetly
• Strong communication and interpersonal skills
• Basic analytical and problem-solving abilities
• Comfortable working independently in a fully remote environment
• Familiarity with document management systems, databases, or administrative platforms is a plus
• Basic proficiency in Microsoft Office Suite, particularly Excel or similar tools
• High school diploma or equivalent required; additional education in administration, business, or a related field is a plus

What We Offer

• Meaningful contribution through records management and administrative support
• Remote-first flexibility to support work-life balance
• Opportunities for professional growth and skill development
• Collaborative and supportive team environment
• Competitive compensation aligned with experience
• Long-term stability within a growing and organized organization

Diversity & Inclusion