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naukri

Administrative Professional (Remote) - Operations & Office Support

Client of Pulse Media NL
Saudi Arabia, KSA
fulltime
Senior
2 weeks ago
Administrative Professional (Remote) - Operations & Office Support
Free

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Administrative Professional (Remote) - Operations & Office Support
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Overview

  • Position Overview We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant to join our expanding remote operations team.
  • This role plays a key part in supporting administrative functions across regional teams in the MENA region, including the UAE, Qatar, and Saudi Arabia.
  • This is an entry-level position designed for individuals looking to build a strong foundation in administrative support, operations coordination, data management, and workflow organization.
  • The ideal candidate is comfortable working in structured environments, values precision, and takes pride in maintaining reliable, well-organized systems.
  • You will contribute to the smooth execution of daily operations by managing records, maintaining trackers, monitoring workflows, and ensuring documentation is accurate and up to date.
  • Your work will directly support operational efficiency by keeping information consistent, complete, and easily accessible.
  • No prior professional experience is required full training and structured guidance will be provided.
  • Success in this role depends on attention to detail, consistency, accountability, and clear written communication.
  • Key Responsibilities Administrative Data Management & Record Keeping
  • Maintain and update spreadsheets and internal databases (Google Sheets / Excel)
  • Ensure data accuracy, completeness, and consistent formatting
  • Standardize records (names, contacts, regions, notes, etc.)
  • Identify and resolve duplicates, errors, or missing information
  • Flag incomplete or unclear data for follow-up
  • Organize files using structured naming conventions and folder systems
  • Maintain logs of changes, updates, and corrections

Task & Workflow Coordination

  • Review and categorize incoming administrative requests
  • Assign or route tasks to the appropriate team members
  • Track task progress from assignment to completion
  • Follow up on overdue or pending items
  • Maintain clear status updates and documentation
  • Request clarification when needed to ensure accuracy

Tracking, Logs & Reporting

  • Update operational trackers for ongoing, pending, and completed tasks
  • Record daily activities, issues, and follow-ups
  • Prepare concise progress summaries
  • Identify recurring issues or workflow gaps
  • Escalate inefficiencies or process concerns when necessary
  • Support reporting with organized, accurate data

Scheduling & Coordination Support

  • Assist with calendar updates and team availability tracking
  • Send reminders for deadlines and required actions
  • Track onboarding steps, milestones, and checklist completion
  • Support coordination to ensure all processes are followed correctly

Quality Assurance & Documentation

  • Review work for accuracy and compliance before submission
  • Maintain consistent file structures and naming standards
  • Ensure documentation is organized and easily accessible
  • Support updates to internal SOPs and documentation
  • Uphold high standards of data quality and organization

Performance Expectations

  • Maintain high levels of accuracy with minimal errors
  • Demonstrate strong attention to detail
  • Deliver consistent and reliable task completion
  • Communicate clearly and professionally
  • Proactively follow up on missing or unclear information
  • Maintain strong organizational habits
  • Adhere to structured processes and SOPs
  • Stay accountable in a remote work environment

Required Qualifications

  • Basic proficiency in Google Sheets or Microsoft Excel
  • Strong written communication skills
  • Ability to follow instructions carefully and consistently
  • Strong organizational and detail-oriented mindset
  • Comfortable with repetitive administrative tasks
  • Ability to work independently in a remote setting
  • Reliable internet connection and computer access
  • Entry-level applicants are welcome (training provided)

Work Details

  • Location:

Fully Remote

  • Region Supported:

MENA REGION (UAE, Qatar, Saudi Arabia)

  • Schedule:
  • Flexible, with consistent availability required
  • Hours:
  • Full-time or part-time depending on workload
  • Compensation:
  • Based on experience and engagement

Ideal Candidate Profile

  • Beginning a career in administration or operations
  • Prefers structured, process-driven environments
  • Enjoys organizing information and maintaining systems
  • Values consistency, accuracy, and reliability
  • Interested in long-term remote career development

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