Administrative Operations Specialist (with AI Skills)

About the Role

Responsibilities

• Manage and coordinate day-to-day administrative and operational activities to keep the business running smoothly
• Use AI tools to automate repetitive tasks, organise information, and improve internal workflows
• Identify inefficiencies in existing processes and propose or implement practical improvements
• Conduct research, analysis, and information gathering to support decision-making across the business
• Assist with projects and initiatives across different functions — from onboarding to reporting to communications
• Take ownership of tasks end-to-end: from scoping and planning through to delivery
• Collaborate with a multicultural, cross-functional team and communicate clearly across different working styles

Qualifications

• Recent graduate in any relevant field (business, communications, technology, or similar)
• Hands-on experience using AI tools such as ChatGPT, Claude, Notion AI, or similar — for writing, research, analysis, or problem-solving
• Strong organisational skills with attention to detail and the ability to manage multiple priorities
• Clear written and verbal communication skills in English
• Self-directed working style - comfortable taking initiative without waiting to be told what to do
• Analytical mindset: able to gather information, spot patterns, and suggest improvements
• Comfortable working in a fast-paced, international environment
• Additional languages are a plus; any relevant internship or project experience welcome

What We Offer

• Salary discussed openly and agreed upon with each candidate - transparent process, no hidden conditions
• Health insurance
• Training and professional development funded by the company
• Regular team events
• International team - 14 nationalities, 4+ languages
• Real room to grow within the organisation