Administrative Officer (UAE National)

Overview

Job Description

• We're looking for a detail-oriented and organized Administrative Officer to join our team in Dubai, United Arab Emirates.
• As an Administrative Officer, you will be the backbone of our office operations, providing essential support to ensure smooth day-to-day functioning of our organization.
• This role requires a UAE National who is committed to maintaining professional standards and supporting our team with efficiency and dedication.
• Manage office operations, including scheduling meetings, coordinating calendars, and organizing office resources
• Prepare, organize, and maintain administrative documents, records, and files using established filing systems and digital databases
• Handle incoming and outgoing correspondence, including emails, phone calls, and written communications
• Perform data entry tasks and maintain accurate records in company databases and management systems
• Provide administrative support to various departments and senior management as needed
• Coordinate office supplies inventory and place orders to ensure adequate stock levels
• Assist with onboarding processes for new employees and maintain personnel records
• Prepare reports, presentations, and other documents using Microsoft Office Suite applications
• Manage office equipment maintenance and coordinate with vendors for repairs and servicing
• Support the organization of meetings, conferences, and corporate events
• Ensure compliance with company policies and procedures in all administrative functions
• Maintain confidentiality and handle sensitive information with professionalism

Required Qualifications

• UAE National status
• Proven experience in administrative support or office management roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills
• Excellent written and verbal communication skills in English
• Attention to detail and accuracy in data entry and document preparation
• Ability to multitask and prioritize responsibilities effectively
• Professional demeanor and interpersonal skills
• Experience with document management and filing systems
• Ability to work independently and as part of a team

Preferred Qualifications

• Experience with enterprise resource planning (ERP) systems or similar business software
• Knowledge of UAE labor laws and employment regulations
• Bilingual proficiency in Arabic and English
• Previous experience in a corporate or multinational organization
• Experience with records management and information governance
• Familiarity with office management tools and scheduling software
• Customer service experience in a professional setting