Administrative Officer III
Full Job Posting
Required Qualifications
- 3+ years of related work experience; and / or equivalent experience / training.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
- Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
- Solid knowledge of common University-specific computer application programs.
- Ability to use discretion and maintain confidentiality.
- Strong skills in short-term planning, analysis, problem-solving, and customer service.
- Thorough knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
Responsibilities
- Administrative Operations
- Manages, plans and administers a range of administrative operations in a small to medium academic department, or a small to medium non-academic department or program.
- Administrative operations include budgetary financial management and human resources and may include some of the following functions: IT, facilities, student services, and / or contracts and grants.
- Performs studies for resource plans, including approaches, trends, sources and uses.
- Serves on committees, representing department / unit.
- Financial and Budget Management
- Develops and prepares budgets and financial reports for funding which may be complex.
- Performs recharge administration.
- Gathers, analyzes, prepares and summarizes financial and HR reports.
- Contracts and Grants
- Provides input into non-technical portions of grant and contract proposals.
- Human Resources
- Coordinates and participates in a variety of human resources activities including employment, training, classification, and ensuring the completion of forms and documents related to HR and Payroll for unit / department.
- May provide guidance to support employees and / or students.
- Communications
- Assists in the design and drafting of organizational website content; drafts newsletters and correspondence to organizational constituents.
- Facilities, Equipment and Safety
- Develops and implements procedures for supply inventory and to keep equipment in good working condition.
- Administers facilities and space logistics and manages equipment needs.
- Acts as safety coordinator.
- Fundraising
- May assist with fundraising related duties.
About UCSF Campus BU
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