Administrative Manager
Role Overview
The Administrative Manager provides essential operational and administrative support to the Onondaga County program. This role is ideal for a detail-oriented professional who enjoys organizing information, supporting a team, and helping a mission-driven organization operate efficiently.
The successful candidate will be comfortable managing multiple priorities, maintaining confidential records, and communicating professionally with staff, families, and community partners.
Process payroll and maintain related documentation
Prepare, organize, and submit required program paperwork and reports
Maintain confidential participant, personnel, and program records
Support daily office operations and administrative processes
Enter and update information in databases and tracking systems
Communicate professionally with staff, families, service providers, and community partners
Assist with scheduling, filing, record retention, and other administrative functions as needed
Ensure accuracy, organization, and compliance in all documentation
Key Skills for This Role
Full Job Posting
Summary of the Position
The Administrative Manager provides essential operational and administrative support to the Onondaga County program. This role is ideal for a detail-oriented professional who enjoys organizing information, supporting a team, and helping a mission-driven organization operate efficiently.
The successful candidate will be comfortable managing multiple priorities, maintaining confidential records, and communicating professionally with staff, families, and community partners.
Process payroll and maintain related documentation
Prepare, organize, and submit required program paperwork and reports
Maintain confidential participant, personnel, and program records
Support daily office operations and administrative processes
Enter and update information in databases and tracking systems
Communicate professionally with staff, families, service providers, and community partners
Assist with scheduling, filing, record retention, and other administrative functions as needed
Ensure accuracy, organization, and compliance in all documentation
Qualifications/Requirements
- High School Diploma or GED required.
- Associate's Degree is preferred.
- Prior administrative, office support, customer service, or related experience
- Experience supporting a non-profit, healthcare, behavioral health, social services, or human services organization is a plus.
- Proficiency with Microsoft Office 365 applications, including Word, Excel, and Outlook
- Strong organizational skills and attention to detail
- Ability to prioritize tasks and work independently
- Strong verbal and written communication skills
- Reliable transportation, valid driver's license, and current auto insurance coverage is required.
- Bilingual English/Spanish skills a plus.
Benefits Available
- Voluntary Dental
- Voluntary Vision
- UNUM Supplemental Insurance
- 403(b) Retirement Savings Plan.
- Pet Insurance
- Employee Assistance Program
- Direct Deposit
- Weekly Pay
- State Sick Leave
- Flexible Schedule
- Youth Advocate Programs, Inc. is an Equal Opportunity Employer.
- All qualified applicants will receive consideration for employment based on individual merit, skills, and qualifications, without regard to race, age, color, ancestry, national origin, religion, sex, military or veteran status, or disability or any other status protected by the laws or regulations in the locations where YAP operates. YAP will not tolerate discrimination or harassment based on any of these characteristics.
About Youth Advocate Programs, Inc.
National nonprofit providing community-based social services for youth.
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