Administrative Manager / Administration Coordinator / Administrative Executive

Role overview

Administrative duties

• Organize office activities and maintain documentation and records.
• Coordinate schedules, meetings, and travel arrangements.
• Support management with reports, data entry, and basic financial and procurement processes.
• Support communication between internal teams, suppliers, and clients.
• Monitor compliance with internal policies and assist with onboarding and team-member administration.
• Identify opportunities to improve administrative procedures and workflows.

Qualifications

• Requires strong administrative and office management skills, including workflow organization, records, calendars, and meetings.
• Requires proficiency in basic financial and operational support, including invoices, expense tracking, procurement, and inventory documentation.
• Requires effective communication and coordination, digital literacy, attention to detail, problem-solving, and task prioritization.
• Relevant administrative experience is preferred, particularly in distribution, logistics, construction, or related industries.
• Post-secondary education in Business Administration, Office Management, or a related field is preferred; equivalent experience is also considered.
• Professional fluency in English is required; additional language skills are an advantage.
• Must be able to work independently and collaboratively with reliability and integrity.

Work arrangement

• The role is based in Abu Dhabi and is hybrid, with on-site work and some work-from-home flexibility.